Administrative Assistant (Entry-Level and/or Experienced Opportunity)
FSR Group Services – Mawson Lakes, SA
Full Time

FSR Group Services is a proud, locally-owned South Australian company based in Mawson Lakes. We provide tailored security and cleaning services to a diverse range of clients—from small residential and business sites to large, long-term infrastructural projects. Our commitment to quality, safety, and reliability underpins everything we do, ensuring that each client’s unique needs are met with professionalism and care. As we continue to grow, we’re dedicated to supporting our team with opportunities for skill development and career advancement in a collaborative and rewarding work environment.

This position is ideal for someone looking to build a long-term career with us and progress as the business grows. We’re looking for someone who’s eager to learn, ready to take on challenges, and wants to grow in a dynamic, fast-paced environment. While previous experience in administration is an advantage, it’s not mandatory—we’re committed to providing training and ongoing support.

Key Responsibilities

Provide administrative support to the Director and Management team across daily operations

Manage meeting schedules and coordinate internal communications

Handle data entry, billing, invoicing, and basic reconciliations using Xero (training provided)

Respond to client calls and emails, confirm bookings, and manage calendars

Manage incoming calls and phone traffic on behalf of management when delegated

Learn to manage call flow and dispatch jobs to field personnel

Support last-minute rostering and shift allocations when required

Assist with general office duties including documentation, reporting, and communication

About You

Highly organised with strong time management and multitasking abilities

Able to work independently and follow procedures without constant supervision

Shows initiative by identifying and addressing issues and tasks independently, without waiting to be asked.

Confident communicator with a customer-first attitude

Tech-savvy and eager to learn systems and tools used in scheduling and dispatching

A proactive problem-solver who enjoys being the go-to person for the team

Preferred (But Not Essential) Skills

Familiarity with Xero or other invoicing processes

Prior experience in administration or office support roles

Intermediate proficiency in Microsoft Office (Excel, Word, Teams)

Fast and accurate data entry with strong attention to detail

Availability

Availability across varying shifts between 6:00am and 8:00pm (mandatory - please address your avalbility within your application)

Weekend availability preferred

What We Offer

Northern Adelaide office with free onsite parking

Supportive team in a family-run business environment

Varied and engaging role with room to grow into roles with more responsibility.

Comprehensive on-the-job training in dispatching and rostering systems

A long-term opportunity to build your career in an organisation that values initiative, reliability, and teamwork

If you’re someone who takes pride in your work, enjoys supporting the team, and wants to be part of a company that values your growth and contribution, we’d love to hear from you.

Apply now and take the first step toward a rewarding, long-term career!