Be the Face of Our Growing Team: Administrative Assistant Needed!

Do you thrive in a fast-paced environment and love multitasking? We're seeking a highly organised and detail-oriented Administrative Assistant to join our dynamic team

At Project Building Certifiers, we take pride in our team's expertise. You'll be the first point of contact, ensuring a professional and welcoming experience for our clients. This role offers diverse support, assisting our certifiers and the wider team with administrative and marketing tasks.

Responsibilities:

Booking & Finance:

· Manage all booking processes

· Create invoices and handle debtor follow-up

Compliance & Administration:

· Maintain registrations for practitioners

· Ensure timely renewal of business, car, worker's compensation, and professional indemnity insurance

· Manage car registrations

· Oversee software maintenance and license renewals (Space Gass, Lotus Notes, Bluebeam, Siteground)

· Renew domain name before expiry

· Handle HR tasks, ensuring compliance with legislation

· Issue contracts to new staff members

· Maintain accurate timesheets

General Operations:

· Manage email communication

· Create and manage projects

· Answer phone calls and handle inquiries

· Issue fees

· Process lodgements

· Organise and manage office maintenance

· Update company website regularly to reflect current projects and achievements.

· Maintain LinkedIn profile with up-to-date information on ongoing projects and company developments.

· Perform other duties as requested by the Director

Qualifications:

· Minimum 2-3 years of experience as an administrative assistant or similar role

· Strong organisational and time management skills with the ability to prioritize multiple tasks

· Excellent communication and interpersonal skills

· Proficient in Microsoft Office Suite (Word, Excel, Outlook)

· Experience with accounting software a plus

· Detail-oriented and highly accurate

· Ability to work independently and as part of a team

Benefits:

· Competitive salary

· Opportunity to work in a dynamic and growing environment

· Be part of a supportive and collaborative team

Please submit your resume and cover letter outlining why you're the perfect fit for this role.