Job Description

Administration Officer
Are you a highly organised, detail-oriented professional with a proactive mindset who thrives in a dynamic environment? We are seeking a dedicated Administration Officer to provide vital support and ensure the seamless operation of our organisation. This role plays a key part in driving efficiency, embracing change, fostering inclusivity, and supporting our operational team.

Key Responsibilities:

Front Desk & Customer Service: Manage reception, provide a welcoming experience for visitors, and handle telephone inquiries with professionalism and efficiency.

Administrative Support: Deliver high-quality administrative assistance with a strong emphasis on accuracy in data entry, document processing, minute-taking, and record-keeping. Ensure seamless operational workflows by managing email correspondence and digital documentation. Oversee procurement processes, including supply ordering, event assistance, and catering coordination to support organisational goals.

Procurement: The Administrative Officer will oversee procurement and purchasing activities, managing online orders, processing purchase orders, and ensuring accurate reconciliation.

Operational Assistance: Provide essential support to the team in a fast-paced environment, demonstrating flexibility and adaptability in response to evolving needs.

Records & Compliance: Maintain accurate and confidential records in alignment with regulatory requirements, ensuring streamlined document retrieval and compliance.

Technology & Systems: Utilise key software tools such as MYOB, Office 365, Excel, Canva, CMS, SharePoint, and Teams to enhance and streamline administrative processes.

About You:

A proactive mindset with a strong ability to embrace change and navigate challenges with confidence.

Proven experience in administrative roles, preferably within the disability or community services sector.

Excellent organisational skills with strong attention to detail.

Ability to work collaboratively within a dynamic team environment.

Proficiency in relevant software systems to support daily operations.

Why Join Us?

Be part of a supportive and forward-thinking team committed to making a meaningful impact.

Work in an inclusive, adaptable environment that values efficiency and innovation.

Contribute to a purpose-driven organisation while growing your professional skills.

If you’re a motivated and adaptable professional eager to thrive in a dynamic setting, we’d love to hear from you! Apply today and become part of a team making a difference.

To be Successful

Previous experience in an administrative or reception role.

High level of customer service and telephone manner.

Excellent administrative and IT skills Ability to demonstrate active listening.

Maintain high level of confidentiality.

Engages professionally and positivity in CLO’s performance systems.

Flexible approach to working structure, including hours and locations.

Exceptional communication skills with meticulous attention to detail.

Ability to work effectively with a high diverse range of people.

Qualifications and Essential Licences

Current Drivers License

NDIS Worker Screening Check or willing to obtain

Working with Children Check or willing to obtain

Tertiary qualification in Business Administration or equivalent.

Must satisfy all Visa requirements to work in Australia

At Community Living Options we are dedicated to providing an inclusive environment where people are valued and supported. We welcome applicants with lived experience, all abilities, cultural background, gender, sexuality, age and spirituality.