About Us

Established in 2012 and headquartered at Unit 2, 33 Hutt Street, Adelaide, Square Ceilings Pty Ltd is a leading property group specialising in development, construction, and commercial renovations. We have a proven track record in delivering high-quality, large-scale projects across Adelaide. Our strong financial foundation and collaborative culture make us a trusted name in South Australia's construction and property sector.

About the Role

We are seeking a detail-oriented and experienced Project Administrator to join our growing team. This role plays a key part in ensuring the smooth execution of our construction and commercial renovation projects by supporting project planning, coordinating with various stakeholders, and managing critical documentation.

The ideal candidate will bring hands-on experience in project coordination, strong communication skills, and a proactive approach to problem-solving.

Key Responsibilities

Assist in the development and maintenance of project schedules, resource plans, and procurement timelines.

Act as a liaison between project managers, subcontractors, suppliers, and internal departments to ensure timely communication and delivery.

Monitor compliance with quality standards, safety regulations, and construction specifications across multiple sites.

Prepare and maintain project documentation including progress reports, meeting records, material delivery logs, and contract variations.

Coordinate with clients (including government bodies and private stakeholders) regarding project milestones, reporting, and issue resolution.

Organise and facilitate internal and external meetings, tracking outcomes and follow-up actions.

Support payment applications, invoicing processes, and contract closure documentation.

Contribute to continuous improvement by identifying inefficiencies and suggesting workflow enhancements.

Qualifications & Experience

Bachelor's degree or higher

Minimum 5 years of relevant experience as a project administrator or coordinator

Experience in construction or commercial renovation environments is required

Proven experience working on municipal or commercial projects involving multiple stakeholders.

Proficient in managing project documentation, milestone tracking, and cross-functional coordination.

Strong verbal and written communication skills in English.

High level of attention to detail, strong organisational skills, and ability to manage competing priorities.

Familiarity with project management tools and MS Office suite.