We are currently seeking a highly motivated and detail-oriented Project Administrator to join our dynamic team. This full-time role is critical to the seamless execution of our events, providing essential administrative, logistical, and project coordination support. You will work closely with creative leads, vendors, and clients to ensure every detail is flawlessly managed.

Key Responsibilities:

• Assist in project planning, scheduling, and the coordination of event logistics from inception to completion.
• Maintain accurate records, documentation, and project databases to ensure transparency and efficiency.
• Liaise with suppliers, vendors, and internal stakeholders to ensure timelines and quality standards are consistently met.
• Monitor project progress, including timelines, budgets, milestones, and deliverables, and proactively flag any potential issues.
• Support project managers and creative teams with administrative tasks, meeting coordination, and client communications.
• Prepare event briefs, run sheets, checklists, and other project-related documents.
• Assist in procurement processes including tracking purchases, managing inventory, and handling deliveries.
• Coordinate travel arrangements, schedules, and accommodation for event teams as needed.
• Contribute to internal process improvements and documentation for future projects.

Qualifications and Experience:
• A Diploma or higher qualification in Business Administration, Project Management, Events, or a related field.
• A minimum of 1 year of relevant experience in a similar role; equivalent experience may substitute formal qualifications.
• Bilingual or multilingual skills are a plus, but not required.

What We’re Looking For:

• Prior experience in administrative or project coordination roles, preferably within events or creative industries.
• Strong organizational and time-management skills with the ability to multitask under pressure.
• Excellent written and verbal communication skills, with a professional and positive demeanor.
• High attention to detail and a proactive, problem-solving mindset.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and project management software

Why Join Us?
• Be part of a creative, collaborative, and forward-thinking team.
• Contribute to extraordinary events that leave lasting impressions.
• Grow your career within a well-established and respected name in the luxury events industry.
• Enjoy a competitive salary, superannuation, and a supportive and inclusive work culture.