Company Overview:

Square Construction Group is a construction company based in Adelaide, South Australia, established in 2018. We specialise in residential developments, custom home builds, and commercial fit-out projects.

We are committed to delivering high-quality construction solutions with a focus on attention to detail and effective communication to ensure projects are completed on time and to a high standard, with client satisfaction as our top priority.

Our projects cover a range of commercial spaces including hospitality and office fit-outs, as well as residential construction, demonstrating our extensive local experience. As our business continues to grow, we welcome motivated and responsible professionals to join our team and help us achieve greater success.

Position Overview

As a Project Administrator at Square Construction Group, you will play a vital role in supporting project teams to ensure smooth and successful project delivery. You will act as a key liaison between project manager, contractors, clients, and other stakeholders, coordinating communications and managing documentation throughout the project lifecycle.

Your role will involve monitoring project progress, assisting with variations and issue resolution, and maintaining accurate records and reports. This position requires strong organisational skills, attention to detail, and the ability to work collaboratively in a fast-paced environment.

Responsibilities:

Coordinate communication and collaboration between project teams, suppliers, contractors, clients, and management to ensure all parties are aligned.

Assist project managers in monitoring project schedules and progress to ensure timely delivery.

Manage project documentation including contracts, variations, reports, and correspondence.

Maintain accurate records of project activities and assist with the collection and analysis of relevant data to support evaluation of project outcomes.

Support the identification and resolution of project issues and variations promptly to minimise delays.

Organise and facilitate regular project meetings, prepare meeting agendas, document minutes, and follow up on action items to ensure effective communication and timely resolution of issues.

Assist in preparing project budgets and tracking expenses to help maintain financial control and ensure projects stay within budget.

Conduct in-depth analysis of project performance, identify successes and challenges, and provide practical recommendations to improve future projects.

Requirements:

At least three years of relevant experience as a Project Administrator or Project Coordinator.

Bachelor’s degree or higher qualification.

Familiarity with Microsoft Office (Excel, Word) and Microsoft Project.

Experience participating in large-scale projects involving communication and coordination with multiple stakeholders.

Strong organisational skills and the ability to manage multiple tasks.

Strong written and verbal communication skills.