Step Up in Your Accounting Career – Assistant Accounts Administrator (Commercial Property)
Join a Leading Property Group | Full-Time Role | Work with Cirrus 8 & a Large Portfolio
Are you an experienced Accounts Assistant or Administrator looking to grow your career in commercial property? This is your opportunity to join a well-established property investment group with a large, mixed-use portfolio across retail, commercial, and office assets.
With team growth and portfolio expansion, we’re looking for a detail-oriented and motivated Assistant Accounts Administrator to support our property finance operations. If you’ve worked in commercial property or have exposure to systems like Cirrus 8, this role will give you room to grow and gain deeper experience in a fast-paced, supportive team.
Your New Role You’ll work closely with our finance and asset management teams to ensure the smooth day-to-day operation of accounts and property administration. This role covers a wide range of responsibilities across payables, receivables, reporting, and lease administration.

Key ResponsibilitiesAccounts & Financial Administration

• Record tenant receipts and process accounts receivable
• Assist with daily and monthly bank reconciliations
• Process supplier invoices and prepare weekly accounts payable runs
• Liaise with creditors on payment timelines and reconciliation queries
• Support final reconciliations for vacated tenants, including “make good” settlements
• Manage bond lodgements, refunds, and tracking
• Assist with monthly sales data collection and reporting for retail tenants
• Monitor shared accounts and property management inboxes
• Help prepare outgoing budgets and end-of-year financial reports

Commercial Property & Lease Support

• Coordinate Casual Mall Leasing (CML) including agreements, invoicing, and Xero data entry
• Assist with lease renewals and document management (agreements, disclosure statements, REISA forms)
• Enter and maintain lease and tenant data in Cirrus 8
• Support rent reviews, invoicing, and corresponding with tenants and landlords
• Help prepare legal instructions, proposals, and other lease-related correspondence

Team & Admin Support

• Provide administrative support across the commercial management team
• Respond to internal and external queries via phone and email
• Confidently use Cirrus 8, Xero, Adobe Pro, Docusign, and the Microsoft Office Suite

What We’re Looking For

• Experience: 1–3 years in an accounts admin or assistant accountant role, preferably in commercial property
• Technical Know-How: Working knowledge of Cirrus 8 and/or Xero highly regarded
• Industry Exposure: Background in property, retail, or facilities management is a strong advantage
• Communication: Strong written and verbal skills; able to engage with tenants, suppliers, and stakeholders
• Organised & Detail-Oriented: You’re methodical, thorough, and confident managing multiple priorities
• Proactive Attitude: Willing to learn, take ownership, and grow with the role

Why Join Us?

• Join a respected and growing property investment group
• Work alongside experienced professionals in a supportive team culture
• Develop your skills in commercial property finance and leasing
• Use modern property tech (Cirrus 8, Xero) in a well-structured environment
• Stable, full-time position with real career development potential

Ready to take the next step in your commercial property accounting career?
Apply now to join a high-performing team and a business that truly values growth, teamwork, and professionalism.

Callan Nogradi
0419 048 048
[email protected]