Toma Publishing is the leading communicator for eye health professionals in Australia and New Zealand. This prestigious publishing firm, with an exceptional reputation for quality and excellence in the eye care industry, has an incredible opportunity for a reliable and motivated administrative and production assistant to join its long-established team of professionals.

The Role

Toma Publishing is currently looking for an outstanding person to provide administrative support to the office. The role will primarily report to the Production Manager, and will involve client liaison, answering and directing queries, and day-to-day administration tasks, to facilitate the smooth operations of this busy office. This position is part time, equivalent to three to four days per week (24 to 32 hours).

Depending on the future growth of the company, there is potential for this role to develop into a full-time role.

Responsibilities

Account management:

Provide assistance to clients, ensuring they are aware of, and able to meet scheduled deadlines for features and advertising,

Generate monthly or weekly engagement reports,

Maintain subscriber details, and

Assist with invoicing.

Digital management:

Manage and optimise Toma Publishing’s various websites (WordPress),

Manage domain names, renewal dates and security,

Manage online advertising placement through Google Ad Manager,

Produce regular e-newsletters using supplied content, and

Manage and monitor engagement of Toma Publishing’s social media channels and content calendar, using supplied content.

Other:

Assisting with Production Manager overflow tasks, as required.

Skills Required

Intermediate Microsoft Office Suite skills,

Experience with WordPress and SEO,

Basic Photoshop skills (preferred but not essential),

Experience with email broadcast platforms (Campaign Monitor preferred but not essential), and

Experience with Google Analytics and Google Ad Management (preferred but not essential).

The Successful Candidate

You will have a minimum of two years’ experience in an administrative office environment.

You possess strong administrative and proactive problem-solving skills. You are organised and pay attention to detail.

You have excellent verbal and written communication skills, and an ability to develop rapport and build relationships, both within the Toma Publishing team and with clients.

Don’t miss this opportunity to join an industry leader and a team that is cohesive, down-to-earth and friendly, with a role that will allow you plenty of scope to make it your own.

Location

This is an office-based role at Toma Publishing’s offices in Botany.

To apply please send your resume and cover letter to Todd Tai [email protected]

Toma Publishing is an equal opportunity employer, actively working with our clients and contributors to achieve excellence in the eye care industry. We encourage all experienced applicants to apply for this role.