Benefits...

• Opportunity to join a leading global biopharmaceutical company
• Long-term 2-year contract with potential to extend
• Flexible hybrid work model: 1–3 days in the office
• Exposure to complex, high-impact clinical trials
• Strong onboarding and training support in a highly structured, compliant environment

About the company...
This organisation is a global leader in biotechnology and pharmaceuticals, known for its innovation in the life sciences sector. Operating with a strong ethical foundation and commitment to excellence, it is recognised for advancing cutting-edge clinical research and delivering high-quality therapies worldwide. The business fosters a collaborative environment and is highly process-driven, operating within a robust regulatory framework to ensure compliance and quality at every level.

About the opportunity...
Deliver proactive administrative support across clinical operations, directly assisting the Development Operations Manager, Clinical Trial Operations Manager, and local team members.

In this role, you will…

• Coordinate and manage logistics for meetings, training sessions, and site team functions, including calendar invites, material preparation, and post-meeting documentation
• Process and reconcile company purchasing card (P-Card) transactions
• Create Work Request Forms (WRFs) and assist with vendor engagement, payment tools, and contract tracking
• Support document management for site lists, contact databases, organisation charts, and functional provider records to ensure inspection readiness
• Liaise daily with the clinical site management team and engage with Functional Service Providers (FSPs)
• Maintain distribution lists, follow up on study contract signatures, and assist in onboarding/offboarding activities
• Coordinate archiving of study documents and monitor submissions to Human Research Ethics Committees (HRECs)
• Arrange couriers for clinical trial materials and reconcile data loggers at sites, including managing calibration schedules

In this role, you'll need…

• Experience in a clinical trials, pharmaceutical, life sciences, or healthcare environment
• Demonstrated administrative coordination skills within a regulated, documentation-intensive setting
• Strong communication, organisation, and stakeholder engagement abilities
• Ability to multitask across several projects and deadlines with attention to detail
• A collaborative team orientation and proactive mindset
• Proficiency in written and spoken English
• (Highly regarded) Bachelor’s degree in life sciences or previous exposure to clinical research processes

Culture...
You’ll join a values-driven team that fosters collaboration, accountability, and continuous improvement. The environment supports independent thinking and proactive problem-solving, while ensuring every team member has access to support and development.

How to Apply...
Your application will be reviewed by Francesca Strange, Specialist Manager.

About Healthcare Professionals Group...
Healthcare Professionals Group recruits all positions: executive, permanent, contracting/temp, at all levels, across all areas of healthcare - Pharmaceuticals, Biotechnology, Medical Technology and Clinical Care.

• Medical Affairs & Life Sciences Recruitment - Clinical Research, Market Access, Medical Affairs, Pharmacovigilance, Quality, Data Management, Regulatory Affairs, Scientific;
• Commercial Recruitment - Marketing, Sales, Analytics, Government and External Affairs;
• Business Operations & Infrastructure Recruitment - Administration, Customer Service, Engineering, Finance, Human Resources, IT, L&D, Legal, Manufacturing, Operations, Supply Chain, Warehouse;
• Clinical Care Recruitment - Allied Health, Aged Care, General Practice, Medical Imaging, Medical Management, Medical Specialties, Nursing.

For more job opportunities, visit www.hpgconnect.com.