Job Id: 643481 Location: Canberra ACT
Hours: Full Time
Contract Length: 12 Month Contract with extension
Entry Requirements: Australian Citizenship and NV 1 Security Clearance

Why this Role?

Join a trusted, high-performing team at the heart of Australia’s diplomatic security operations.
Use your coordination and communication skills to support program delivery that safeguards Australia’s interests.

About the Role

As an APS 5 Program Support Officer, you’ll provide governance, secretariat, and project tracking support to senior leaders across the Diplomatic Security Division. From scheduling board meetings to maintaining key project records, you’ll help ensure complex initiatives remain on track and well-documented.

This is an ideal role for someone with a keen eye for detail, excellent stakeholder engagement skills, and the ability to support multiple streams of work in a dynamic environment.

What You Will Do

Coordinate committee, board, and tender meetings, including scheduling and logistics.

Draft agendas, meeting minutes, and high-quality correspondence for executive review.

Collate meeting packs and dashboards using input from multiple sources.

Track the status of program documentation, flagging risks or delays.

Organise and maintain accurate records, both paper and electronic.

Engage with internal stakeholders and direct queries to relevant contacts.

Access and update files using Word, Excel, PowerPoint, PDFs, and SharePoint.

What You Will Bring

Experience in program, project, or governance support within the public sector.

Strong written communication and minute-taking skills, with attention to strategic context.

Confidence working with data and documentation from multiple sources.

A proactive approach to task management and risk identification.

Ability to work independently and contribute to a collaborative team culture.

Desirable Skills

Experience tailoring messages to different stakeholder groups.

Familiarity with TRIM or similar record management systems.

Capability to review reporting documentation and assess project status against set criteria.

Ability to update or implement frameworks, policies, or procurement documentation

Take the Next Step in your Career

Ready to take the next step? Bring your expertise to a team that values professionalism, encourages development, and offers meaningful responsibility. Apply Now!

Zarn Forrner

[email protected]

0483 931 539

www.f2frecruitment.com.au