The Company
A well established large government department.

The Role
Provide project management and secretariat support for a range of committee, board, and tender meetings.

Key responsibilities:

• Monitor project documentation timelines, proactively follow up on overdue items, and flag risks such as missed deadlines or adverse project statuses.
• Respond to stakeholder queries, providing accurate information or directing requests to appropriate decision-makers or committees.
• Prepare and draft professional correspondence for review and distribution.
• Compile board and committee packs by sourcing and consolidating materials from various contributors; develop executive summaries and dashboards to support decision-making.
• Record accurate and strategically aligned minutes for board, committee, and tender meetings, capturing key decisions, actions, and risks.
• Coordinate and schedule meetings, ensuring efficient diary management and stakeholder alignment.
• Maintain well-organised paper and electronic filing systems to ensure accessibility and compliance.

The successful candidate will have:

• Ability to critically assess documentation (e.g. confirm a project’s reporting status against the agreed criteria) and proactively assess the appropriate next steps in consultation with leadership
• Demonstrated experience tailoring messages to a variety of audiences
• Experience updating and implementing frameworks, policies, guidelines, and procurement documentation that deliver business outcomes for the organisation
• Ability to prioritise work based on urgency and importance while maintaining flexibility to respond to ad hoc taskings
• Experience with TRIM record management system

To apply
Apply with a simple Word version of your resume and cover letter detailing your experience. For more information please email [email protected]