ABOUT US…

Located in Scoresby, TwentyThree Projects are a fresh and dynamic team delivering custom shop fit-outs and superb designs for businesses of all sizes, from small businesses to giant brands. For more than 20 years, our team has solidified its reputation in the shop fitting industry. As a trusted provider of all-around solutions, we delight our clients by delivering completely custom fit-outs that are not only feasible, but also budget friendly.

JOB ROLE…

We are seeking an experienced Finance & Admin Officer to support our busy team. Reporting to the Finance Manager, some of your responsibilities will include:

Accounts Receivable Role:

• Maintain Cashflow
• Daily Bank Reconciliation of Bank account & processing of receipts
• Client Invoicing and Statements
• Daily Invoicing
• Client Status Reports
• Data processing
• Maintain client relationships
• Liaison with customers to ensure timely collections
• Obtain Purchase Order / Letter of Intent from clients
• Attend weekly Job Meeting
• Collect and issue Progress Claims
• Issue Client Contracts, Works Agreements and administration
• Resolve all customer queries
• New Customer company searches
• Maintain financial information and notes to all jobs
• Job costing and financial reporting to Directors, Finance Manager and Project Managers
• Adhoc reports as requested by the Directors, Finance Manager and Project Managers
• Maintain Security Deposits, Bank Guarantees and Cash Retentions

Accounts Payable Role:

• Process and reconcile all company credit card transactions
• Entering of all accounts payable invoices
• Obtaining approval for all invoice that cannot be reconciled against a purchase order.
• Reconciling EOM supplier statements
• Scheduling of and processing supplier payments
• Review of entered Purchase Orders to ensure a value has been noted or a cost limit
• Maintaining spreadsheet for all company properties and utilities
• Maintaining spreadsheet for all company vehicle fuel expenses and tolls
• Assist with the preparation of BAS reporting
• Reviewing of procedure suitability and updating when necessary

Payroll:

• Process weekly payroll
• Work cover correspondence and processing
• Monthly reporting, processing and payments of Superannuation, Payroll Tax, Workcover, Child Support, and any other related payroll compliance.
• Weekly and monthly reporting of payroll related reconciliations
• Weekly/monthly adhoc reporting for the Finance Manager
• Obtain approval of and process GL invoices
• Complete monthly Labour Analysis report
• Upload payments to bank
• Prepare employment contracts and onboarding documents
• Calculate termination pays

Other:

• Adhere to core values and conduct all business in a polite, positive and professional manner
• Demonstrable ability to work within a team environment
• Maintain the level of administrative support provided to the operational team, including Directors, Project Managers and Finance Manager
• The accuracy, timeliness and efficiency of maintaining accounting records within your scope of work
• Ordering of office consumables as required

We require the successful candidate to have minimum 2 years’ experience, the most important requirement is a good attitude. The successful person must be friendly, thorough, professional and able to interact in a positive manner at all times with our customers, suppliers and fellow staff members. With experience in a 'stand alone' position you will be able to hit the ground running. Experience in the commercial or residential building industry would be an advantage.

TEAM & BENEFITS…

We offer a permanent full time role for the successful candidate that will become an integral part of our team. We value our people and are committed to providing our employees a solid team environment with lots of perks along the way.

If this sounds like the position for you then apply now! All candidates must include current resume and cover letter outlining your interest in the role.

Please note: Due to the anticipated level of response, only short listed candidates will be contacted for an interview.

Send applications to: hello@twentythreeprojects.com.au

Thank you in advance for your time and interest in the position with TwentyThree Projects.