About Us:

Sharp and Carter has partnered with a prominent law firm in the CBD to secure a highly organised and proactive Legal Secretary. You’ll play a pivotal role in ensuring seamless office operations, supporting fee earners and billings, and contributing to the smooth running of important transactions.

You are someone who takes pride in your professionalism and are known for being personable and engaging. Your ability to build rapport with key stakeholders is one of your standout qualities.

You must be proactive, flexible, and able to adapt to changing priorities, working closely with colleagues and clients. Strong collaboration skills will be key, as you will be working in a team-oriented environment, offering support where needed.

Key Responsibilities:

• Arranging internal and external meetings, booking travel, and coordinating with clients and colleagues.
• Managing all aspects of the billing process, including preparing billing guides, liaising with fee earners, and ensuring timely client invoicing.
• Handling and processing expenses, managing claims, and overseeing the financial recording system.
• Drafting, amending, and proofreading legal documents, correspondence, and presentations.
• Managing incoming documentation, scanning, filing, and maintaining the firm's document management system.
• Coordinating business development activities and maintaining accurate client contact information.
• Handling telephone calls, managing email inboxes, and ensuring efficient communication in the absence of team members.

Qualifications:

• Proven 3-5 years experience as a Legal Secretary.
• Strong administrative and organisational skills, with an eye for detail.
• Proficient in document management, billing systems, and standard office software.
• Experience with Oracle or similar systems would be advantageous.
• Excellent communication skills, with the ability to interact with clients, fee earners, and external partners.
• Ability to thrive in a fast-paced, professional environment with changing priorities.

What We Offer:

• A highly competitive salary and benefits package.
• A supportive and collaborative team and work environment.
• Tailored support to match your career goals and aspirations.

Apply Now:
If you meet the criteria and are a passionate and talented Legal secretary, I’d love to hear from you! Please submit your resume and cover letter to Amy Robertson on [email protected]