An excellent opportunity is available for an experienced Administration Officer to join a supportive team in Adelaide's CBD. This role suits someone who thrives in a fast-paced environment, providing essential administrative and coordination support across multiple departments to ensure smooth daily operations. To succeed, you'll bring proven administrative experience, strong organisational and communication skills, a proactive and dependable approach, and comfort with office systems and CRMs. This is a Full-time Monday to Friday position located in the Adelaide CBD commencing immediately.

What you'll do:

As an Administration Officer, you will become an integral part of the team's daily operations by offering reliable support across several departments. Your role will involve coordinating essential office processes, managing important records, preparing documents, responding to queries with warmth and professionalism, as well as keeping schedules running smoothly. Your ability to juggle multiple responsibilities with empathy and efficiency will ensure that every aspect of the office runs seamlessly.

• Provide comprehensive administrative support to various departments by managing documentation, correspondence, and day-to-day office tasks with care and precision.
• Coordinate office processes to ensure efficient workflow between teams, fostering a harmonious and productive environment for all staff members.
• Manage and update department registers as well as filing systems, maintaining accurate records that are easily accessible when needed by colleagues or management.
• Assist with data entry tasks, document preparation, and handling correspondence to guarantee timely communication both internally and externally.
• Handle general inquiries professionally while acting as a dependable point of contact for internal teams seeking information or assistance.
• Maintain team calendars by scheduling meetings, appointments, and events so that everyone remains informed and organised.
• Oversee office supplies and inventory levels to ensure resources are always available without interruption to daily activities.
• Support front-of-house reception duties when required, greeting visitors warmly and ensuring they feel welcome upon arrival.

What you bring:

To excel as an Administration Officer in this role, you will bring proven experience supporting busy offices where collaboration is key. Your background should include managing diverse administrative tasks with sensitivity towards others' needs while demonstrating exceptional organisational abilities. Above all, your nurturing attitude towards teamwork ensures you contribute positively to the overall atmosphere of the workplace.

• Demonstrated experience in providing proactive administrative support within an office environment where teamwork is highly valued.
• Proven ability to manage multiple tasks simultaneously while maintaining strong organisational skills and attention to detail.
• Excellent verbal and written communication skills that enable you to interact considerately with colleagues at all levels.
• A collaborative approach combined with reliability ensures you can be depended upon by various teams for seamless support.
• Familiarity with office databases and CRM systems is advantageous for streamlining processes and improving efficiency.
• Experience prioritising workloads effectively so that urgent matters are addressed promptly without compromising quality.
• A warm interpersonal style that fosters positive relationships within the workplace community.
• Commitment to upholding confidentiality when handling sensitive information or documentation.

Values:

The organisation values collaboration, dependability, and inclusivity, making it an ideal environment for those who are passionate about supporting others and contributing to communal success.

Aboriginal and Torres Strait Islander Peoples are encouraged to apply. To apply please click apply or call Renee Rotolo on 08 8216 3511 for a confidential discussion.