The Part-Time Administration Officer position at Arabana Aboriginal Corporation (AAC) based in Port Augusta, South Australia, presents an exciting opportunity for someone with strong administration skills and that has a passion for supporting community-based organisations. You will have the opportunity to make a meaningful contribution to a dynamic corporation. This role plays a vital part in supporting various office functions and providing secretarial and administrative support with a focus on reception management, board member support, and stakeholder liaison. This position would suit a self-motivated and outcomes-focused person that can thrive and excel in a fast-paced work environment. If you are proactive and adaptable, this could be the perfect opportunity for you!

What you will be doing:

Reception Management:

Act as the first point of contact for visitors, clients, and phone inquiries.

Ensure the reception area is welcoming and culturally appropriate.

Administrative & Secretarial Support:

Schedule and coordinate meetings for the Board, prepare agendas and reports, and manage travel bookings and accommodations.

Take accurate meeting minutes and provide general secretarial assistance to Board members.

Membership and Database Management:

Handle membership applications, maintain membership records, and ensure database information is accurate and up to date.

Document and Data Management:

Assist with document filing, data entry, record keeping and assist in the preparation of end-of-month financial reports and statements.

Stakeholder Liaison:

Serve as a liaison between the Board, management, members, and external stakeholders.

Facilitate communication to ensure effective workflows.

What we are looking for:

Initiative and Flexibility: Ability to manage multiple tasks in a fast-paced environment with strong attention to detail.

Secretarial Experience: Experience in taking accurate meeting minutes and providing secretarial support to a Board.

Administrative Background: Solid experience in general administration and office support.

Relationship Management: Ability to develop effective working relationships with colleagues, clients, and community members.

Technical Skills: Proficiency in Microsoft Office (Word, Outlook, Excel) and familiarity with accounting software like Xero.

Communication Skills: Strong written and verbal communication skills for effective interaction with diverse stakeholders.

Organisational Skills: Ability to prioritise tasks, manage competing deadlines, and work independently.

Teamwork: Able to collaborate effectively and understand other perspectives.

Desired Qualifications and Skills:

Certifications: Certificate IV in Business Administration or a related field.

Cultural Knowledge: An understanding of Aboriginal and Torres Strait Islander cultures. Strong preference will be given to candidates with direct knowledge of Arabana Country and culture.

Benefits:

Professional Development: AAC encourages career growth and provides a supportive environment for professional development.

Flexible Hours: The part-time role offers flexibility, making it ideal for individuals seeking work-life balance, such as parents with school-age children.

Application Process:

Arabana Aboriginal Corporation strongly encourages Aboriginal and Torres Strait Islander people to apply. For further information, please contact Juliana Chambers at [email protected].

This role offers a unique opportunity to make a meaningful impact within the Aboriginal community while contributing to the ongoing success of AAC.