Administrative Support Officer

Part time contractor $45,000 - $55,000 + 17% super & Remote WFH benefits.

Australian Council of Deans of Health Sciences

Are you seeking a dynamic and rewarding role that allows you to contribute to the betterment of healthy communities? Look no further than the Part-Time Administrative Support Officer position with the team at the Australian Council of Deans of Health Sciences Ltd. A charity registered with the ACNC, we are seeking an Administration Support Officer providing administration support services as an independent contractor with their own ABN. For an immediate start, initially the service contract will be to December 2026, with possible renewal. The role is hours-based, from 20-24 hours over three days per week ideally, which are mainly but not exclusively to be worked during core business hours, due to meeting scheduling. Agreed hours/days to be negotiated with the preferred candidate.

About us

ACDHS is the peak body representing over 30 leading tertiary institutions who are at the forefront of conducting education and research to produce the allied health workforce for our community, now and into the future.

Qualifications & experience

A tertiary qualification and/or subsequent relevant administrative experience or an equivalent combination of relevant experience and/or education and training.

Effective organisational, time management and problem solving skills. Demonstrated knowledge and experience in coordinating multiple tasks and projects effectively in a complex stakeholder environment.

Demonstrated high level of proficiency in the Microsoft Office suite (Word, Excel, PowerPoint and Outlook). Direct experience with online video meetings, platform and functional support with software such as MS teams.

Demonstrated skills in providing support to regular meetings of mutiple groups with a high level of customer service including effective interpersonal skills. High level communication skills orally and written and in various modes.

Experience in complex sectors such as health, tertiary education, research, government and professional services would be well regarded.

Must be established as an Independent Contractor with ABN. Direct employment/employee is not available.

Tasks & responsibilities

Work collaboratively in a small team to assist ACDHS in meeting its mission and goals. Providing high quality written documents, record keeping, making arrangements (meetings) and administrative support activities.

Establishing an annual schedule of group meetings (video meetings).

- Maintaining accurate and up-to-date member records and databases
- Coordinating meetings, events, and scheduling.
- Preparing meeting agendas, taking notes, drafting minutes and distributing reports and presentations
- Providing prompt and professional communication with internal and external stakeholders
- Supporting the team with administrative tasks to ensure efficient operations

Support and maintain collaborative professional links with key stakeholders, groups and members to proactively communicate and share information to promote the work of the ACDHS.

Remote working - WFH flexibility. Seeking an Independent Contractor.

Benefits

This role is highly flexible, WFH. Hours over 3 or 4 days at 0.4-0.5 FTE, by negotiation with the preferred candidate. Approximately half the hours must be available and undertaken during business hours to directly support scheduled meetings. Applicants are asked to please convey their preferred work hours/days and any regular unavailability periods.

Additional information, www.acdhs.edu.au

Submit an application cover letter(max 2 pages) and current CV.

Applications via seek. Any queries by email to [email protected]

Applications close 11.59pm 31/5/2025.