Looking for a pro-active Facilities Assistant to ensure the smooth operations of the office facility and upholding a safe, functional environment.

• 12 Month Fixed Term Contract
• CBD-location. On-site role.
• $60-70k + super

This role will work well for someone who has previously been in either a Facilities Assistant role, Office Admin, Office Coordinator, Customer Service, Reception or Concierge.

Please only apply if you can work 12 months with no restrictions, unfortunately not suitable for candidates on Working Holiday Visas.

The Role:
You will work closely with multiple teams, from building management to external vendors, and ensure all services are delivered efficiently. Your attention to detail and excellent organisational skills will be key to supporting the ongoing success of our office operations.

• Assisting the Facilities Coordinator with the coordination of vendors
• Coordinating requirements for new employees, such as preparing security passes.
• Overseeing the visitor management process, including allocating desks and providing temporary security passes, while working closely with practice groups.
• Supporting staff with ergonomic equipment requests and setup, such as adjusting desk heights and arranging specialized equipment.
• Helping move furniture for maintenance projects and office relocations between floors or areas.
• Providing general support for internal staff relocations, whether moving between offices, workstations, or floors.
• Contributing to housekeeping tasks and maintaining kitchen facilities throughout the office.
• Handling basic repairs and maintenance of office equipment and facilities, including tasks like changing light bulbs.
• Keeping breakout areas and utility rooms stocked with first aid supplies and maintaining the first aid room.
• Assisting with stationery requests and distribution as needed.
• Completing additional tasks as assigned by the Office Manager or Coordinator.
• Meeting workplace health and safety requirements and responsibilities as outlined in your role specifications on the intranet.

About you:

• Previous experience in facilities in a corporate environment (preferred but not essential).
• Strong communication and organisational skills with attention to detail.
• Knowledge of Workplace Health and Safety (WHS) regulations and facilities management best practices (preferred but not essential).
• Familiarity with Microsoft Office 365 (Intermediate level).
• Basic understanding of building security systems, CCTV, and office technology (helpful but not required).
• Ability to manage vendor relationships and service agreements (preferred but not essential).

Our client is looking to hire ASAP, so please don't hesitate to apply via the link.

Shana Perry - [email protected]