Role: Executive Assistant
Location: Surry Hills (Hybrid Working Available)
Type: 3-month temporary position
Rate: Around $56 per hour + super
Start date: Around 16th June 2025

COMPANY:

Our client is a global leader in the health and wellness industry, specialising in natural health products that promote wellbeing and support healthier lifestyles. With a strong commitment to integrity, innovation, and social responsibility, the company is dedicated to improving the lives of people around the world. They foster a collaborative, inclusive, and dynamic workplace, where employees are valued and encouraged to grow both personally and professionally. Join a forward-thinking organisation that is passionate about making a real difference in the health sector.

THE ROLE:

This is an exciting opportunity for an immediately available, experienced Executive Assistant to provide high-level support to multiple senior leaders within Australia’s leading natural health company. You will be instrumental in ensuring the smooth operation of key strategic functions by managing complex diaries, coordinating travel arrangements, and supporting important corporate governance activities.

In this diverse and fast-paced role, you will support four senior members of the Executive Leadership Team. If you are a proactive, mature, and professional individual with outstanding organisational skills and experience working with multiple stakeholders in a professional services or legal environment, this is the perfect role for you.

KEY DUTIES:

• Proactively manage complex diaries, schedules, and priorities across multiple time zones for four senior executives.
• Coordinate detailed domestic and international travel arrangements, including itineraries, visa processing, and ground transport for small groups, particularly supporting travel across Asia.
• Prepare agendas, take minutes, and distribute action items for internal meetings as well as high-level Board and Committee meetings.
• Manage corporate card reconciliations, expenses, and invoice processing, ensuring compliance with company policies.
• Assist with the preparation of Board and Committee papers and maintain key corporate reporting schedules.
• Coordinate contract and documentation with the Legal team and maintain the Contracts Database.
• Use Microsoft Office and Adobe Suite confidently to prepare documents and presentations.
• Provide flexible support to the leadership team, including managing meeting room bookings, Teams invitations, and meeting structures.
• Provide support in process management and invoice approvals.

EXPERIENCE:

• 5+ years’ experience supporting multiple senior executives, ideally within a professional services, legal, or corporate environment.
• Proven ability to manage complex travel and logistics, including travel booking systems and expense claim platforms.
• Strong organisational skills with exceptional attention to detail and the ability to prioritise effectively.
• Excellent interpersonal and communication skills with experience liaising with senior stakeholders.
• Proficient with Microsoft Teams, Microsoft Office Suite, and Adobe Acrobat.
• Confident handling confidential information with discretion.
• Mature, reliable, and adaptable with a professional approach.

Why Apply?
Join a purpose-driven organisation known for its integrity, leadership, and social responsibility. Be part of a supportive and professional leadership team with a positive and engaging culture. If you are a proactive Executive Assistant who thrives in a dynamic environment and enjoys working with senior leaders across multiple functions, this role offers a unique opportunity to make a significant impact.

At Lotus People, we are committed to diversity, equity and inclusion. We welcome applicants from all backgrounds and ensure a fair and equitable recruitment process.

Lotus People has proudly been awarded Best Agency for Candidate Experience for five consecutive years. We respond to every applicant and strive to provide you with a positive recruitment experience.