Art Leven [formerly Cooee Art]

Gallery, Auction & Executive Assistant

Full-time | Part-time considered | Location: Sydney (Gadigal Country)
Art Leven (formerly Cooee Art)

Art Leven is seeking a versatile and motivated Assistant to join our dynamic team. This is a rare opportunity to contribute across all areas of the business—including gallery operations, auction administration, and director support—within a leading First Nations fine art gallery and auction house.

Start Date: ASAP. Don’t wait to apply—we’re looking to bring the right person on board as soon as possible.

About the Role

This is a hybrid role that supports front-of-house, back-of-house, and executive functions. Working closely with the Director, Gallery Manager, Fine Art Specialist, and Auction team, the Assistant will ensure the smooth running of daily operations and the successful delivery of exhibitions, auctions, and events. You’ll be the go-to person for general coordination and administrative tasks, with an opportunity to develop skills across curatorial logistics, client engagement, and art handling.

Key Responsibilities

Gallery Support

Greet visitors and ensure a professional and welcoming front-of-house experience

Assist with exhibition installation, logistics and events coordination

Respond to phone, email and in-person enquiries with professionalism and care

Auction Support

Administer Requests for Consignment and liaise with clients on artwork submissions

Assist with safe handling, storage and movement of artworks for auctions

Label, condition-check, and catalogue artworks for auctions

Assist with auction catalogue production and data entry in RFC

Support existing auction staff with administration to help facilitate auction day operations

Support post-sale administration, invoicing, and artwork dispatch

Administrative & Executive Assistance

Provide general support to the Director including scheduling, document preparation, and communications

Maintain filing systems and ensure studio, office and gallery areas remain tidy, organised, and secure

Coordinate with all departments to ensure workflows are consistent and deadlines met

Booking travel, taking minuets and helping prioritise requests for the Directors time both internal and external

Finances – Basic accounts book work; paying bills and recording sales in Xero

Key Attributes

First Nations applicates are encouraged to apply

Excellent organisational skills and attention to detail

Strong written and verbal communication

Comfortable with both administrative and physical tasks

Experience with artwork catalogue software or willingness to learn systems (Art Galleria, RFC)

Experience using Xero an advantage but willingness to learn

An interest in art, especially First Nations art, is highly valued

Prior experience in a gallery, museum, auction house, or arts organisation is preferred but not essential

Benefits

Join a supportive and passionate team in a values-led organisation

Gain hands-on experience across curatorial, commercial and operational facets of the art world

Work in a unique space that blends gallery, studio and auctions

Opportunities for professional development and progression