Looking to take the next step in your administration career? Then this is the role for you!

Maw Civil Pty Ltd is seeking a highly motivated and organised Office Administrator to join our busy construction team in Dromana, located on the picturesque Mornington Peninsula.

About Us

Maw Civil is a leading civil construction company delivering high quality projects to government, corporate and private clients. We deliver a range of projects, from subdivisions, streetscapes, carparks, footpaths, roads, roundabouts and the like, sporting ovals, outdoor courts as well as dams and wetlands. We’re known for doing quality work and looking after our people. We value practical problem-solvers, great communication, and people who genuinely want to contribute to a positive team culture.

This role is your chance to contribute to the team’s success and enhance project delivery right across the Mornington Peninsula and afar.

About the Role

Reporting to senior management (Finance, Construction and General Managers) you’ll play a key role in keeping our operations running smoothly. From supporting project managers to coordinating invoices, job data, tenders and internal communications, this role offers plenty of variety and autonomy — with the support you need to succeed.

Key Responsibilities

General office administration duties

Digital PO and Invoice processing and allocation for approval

Preparation (and follow ups) of monthly progress claims and client invoices

Tender monitoring and RFT submission support

Timesheets and Scheduling support

Assisting staff with digital field tool apps

Maintain internal registers, spreadsheets, and invoice tracking tools

Project administration duties (eg. job setups, material and document tracking)

Preparation of BOQs and budget excel files, ready for import into Workbench Software

Collate information for KPI tracking and project reviews

Fuel orders

Ongoing support to PMs and senior management as needed

What we are looking for

Proven administration experience (construction or similar industry desirable, but not essential)

Strong organisational and multitasking skills

Must have solid Microsoft Excel experience to handle various spreadsheets types (BOQs, budgets and software imports)

Good working knowledge of cloud-based systems (Office365, Workbench, Upvise or similar programs highly desirable)

Excellent attention to detail and ability to manage competing priorities

Confident communicator who can support field and office staff alike

A flexible, can-do attitude and willingness to take ownership of your role