
Senior Office Administrator
Maw Civil Pty Ltd
Posted 7 days ago
Looking to take the next step in your administration career? Then this is the role for you!
Maw Civil Pty Ltd is seeking a highly motivated and organised Office Administrator to join our busy construction team in Dromana, located on the picturesque Mornington Peninsula.
About Us
Maw Civil is a leading civil construction company delivering high quality projects to government, corporate and private clients. We deliver a range of projects, from subdivisions, streetscapes, carparks, footpaths, roads, roundabouts and the like, sporting ovals, outdoor courts as well as dams and wetlands. We’re known for doing quality work and looking after our people. We value practical problem-solvers, great communication, and people who genuinely want to contribute to a positive team culture.
This role is your chance to contribute to the team’s success and enhance project delivery right across the Mornington Peninsula and afar.
About the Role
Reporting to senior management (Finance, Construction and General Managers) you’ll play a key role in keeping our operations running smoothly. From supporting project managers to coordinating invoices, job data, tenders and internal communications, this role offers plenty of variety and autonomy — with the support you need to succeed.
Key Responsibilities
General office administration duties
Digital PO and Invoice processing and allocation for approval
Preparation (and follow ups) of monthly progress claims and client invoices
Tender monitoring and RFT submission support
Timesheets and Scheduling support
Assisting staff with digital field tool apps
Maintain internal registers, spreadsheets, and invoice tracking tools
Project administration duties (eg. job setups, material and document tracking)
Preparation of BOQs and budget excel files, ready for import into Workbench Software
Collate information for KPI tracking and project reviews
Fuel orders
Ongoing support to PMs and senior management as needed
What we are looking for
Proven administration experience (construction or similar industry desirable, but not essential)
Strong organisational and multitasking skills
Must have solid Microsoft Excel experience to handle various spreadsheets types (BOQs, budgets and software imports)
Good working knowledge of cloud-based systems (Office365, Workbench, Upvise or similar programs highly desirable)
Excellent attention to detail and ability to manage competing priorities
Confident communicator who can support field and office staff alike
A flexible, can-do attitude and willingness to take ownership of your role
About Maw Civil Pty Ltd
This company does not have any further information provided at this time. We encourage you to research the company by searching for them to learn more about the company or role in question before applying.
Office Administration
Beachside Plumbing Services

Office Administrative Assistant
Beleza School Uniforms
Senior Administration Officer
Holmesglen Institute

Administration officer
Churches of Christ in Queensland

Senior Administration Officer - Brand Marketing and Communications
Holmesglen Institute

Office Administrator / Office All-Rounder
3C Consulting Group
Senior Officer, School Administration
Deakin University

Office Administrator
Sharp & Carter Business Support
