Personal Assistant to Director – Business-Facing Role in Private Investment Office

Location: Chatswood, Sydney (Office-based)
Work Type: Full Time
Industry: Real Estate Investment / Executive Support
Total Remuneration Package: $100,000 – $110,000 (inclusive of superannuation, depending on experience)

An opportunity to join a discreet, high-functioning private investment office in a key support role. This is more than just a PA position — it is a pathway into the business world for someone who is articulate, detail-oriented, and eager to grow.

About the Company

We are a private investment office managing a significant real estate portfolio on behalf of two family trusts. While our team is intentionally lean, our business scope is wide, and we work closely with top-tier legal, financial, and technical professionals. The firm is structured for focus, quality, and long-term value creation.

This role supports the Director directly and involves engagement with a network of external consultants, including lawyers, agents, engineers, and accountants. The pace is steady and considered — precision, discretion, and communication are key.

The Role

This is a hybrid role combining classic personal assistant functions with professional business coordination. You will help manage the Director’s calendar, correspondence, and external engagements, and you will be expected to follow up on complex workflows with discipline and clarity.

More than half of your time will involve coordinating with third-party advisors and service providers — requiring maturity, professionalism, and excellent English communication skills.

Key Responsibilities

Draft clear, concise emails and manage day-to-day correspondence

Arrange and coordinate meetings, calls, and appointments

Communicate directly with legal, financial, and technical advisors

Track the progress of multiple ongoing workstreams and proactively flag follow-ups

Manage diaries, agendas, document flows, and contact records

Support both professional and selected personal matters as needed

Uphold confidentiality and discretion in all aspects of work

Who We’re Looking For

We are open to a range of backgrounds. Ideally, you have 1–2 years of experience in a PA/EA or business support role, but we are equally open to early-career candidates who bring:

Strong written and verbal English skills

A professional, courteous communication style

An intuitive sense of how to engage in business settings

Strong organisational ability and attention to detail

High personal standards of reliability, integrity, and follow-through

A genuine interest in learning and growing within a private investment environment

A proactive and humble mindset — someone who takes responsibility seriously

Recent graduates or candidates from consulting, law, commerce, or related disciplines with strong administrative capabilities are encouraged to apply.

Remuneration & Terms

Total Package: $100,000 – $110,000 per annum (inclusive of superannuation, depending on experience)

Full-time permanent role

Location: Chatswood, Sydney – primarily office-based

Standard entitlements as per National Employment Standards (NES) fully observed

Why This Role May Suit You

Direct exposure to high-level business without the bureaucracy of a large firm

The chance to develop across administration, communication, and commercial awareness

A quiet, focused, and respectful environment — high expectations, but no politics

Long-term growth potential for someone who proves capable and committed

We’re looking for someone who doesn’t just want a job, but sees this as a stepping stone to real responsibility and business literacy. If that sounds like you, we’d be pleased to hear from you.

To apply, please submit a CV and a short cover letter explaining your interest and suitability for the role.