Office Manager/Executive Assistant to Home Care Director

We are looking for a full time Office Manager/Executive Assistant to our Home Care Director who is a Superstar!

Our clients are important to us, so they will be important to you! Customer Service is of utmost important to us, and it’s the measure of our success. We are a rapidly growing organisation that is doing extraordinary things for those living with a disability. We have a wonderful team, who works hard, and you are rewarded and appreciated for your efforts.

With a rapidly growing successful business, our Home Care Director needs support! You will be responsible for calendar management, ensuring she is prepped and ready for meetings and will be at the ready to pitch in and help to finish off tasks that are 80% complete. You will have excellent relationship management skills and will coordinate multi disciplinary meeting with stakeholders.

In addition, you will be responsible for overseeing our Rosters which comprises of supervising two rostering/admin staff members. This will involve ensuring that the Rostering Coordinator/Admin have the shifts filled, assist with rolling our Master rosters (when you are trained and ready) and getting in and filling shifts when it all hits the fan!

If variety is important to you, there will be plenty of that! From time to time, you will assist in setting up new clients/residents. This could involve setting up a whole house, from picking and ordering furniture to ensuring that someone is there to take delivery and assemble it. You will be involved in event management, organising functions and staff events.

You will be an ‘all rounder’ willing to get in and get the job done!

Our ideal new hire will have:

· Experience! This won’t be your first Office Manager role. 2 years experience in a senior office administration/office manager role is required

· You will be a people person and add sparkle to our office! Whether it’s teaming up with team members in Head Office, speaking with our clients or liaising with our stakeholders, you will have a friendly personality

· You will have critical thinking skills, and the ability to seek solutions to problems

· You will have initiative to sort out what you can and only escalate what you need to

· Experience with roster management is highly desirable

· Contribute to continuous improvement initiatives, input into policies and procedures

· Be a whizz on Microsoft products and be IT savvy

· Finally, being organised and organising others will be your thing!

· You will have a NDIS (yellow & blue) card combined or willingness to obtain

· Unrestricted driver’s licence as at times you will be out and about – we have company cars you can utilise

Whilst we are busy and we work hard, we do have fun! We are rewarded for our efforts. This may be a regular juice/coffee run, a supply of office chocolates, team lunches and great team events. We even have a mobile hairdresser that comes to the office and puts our foils in! We have an office pooch, that keeps us happy during the day.

Our office hours at 8.00am to 4.00pm Monday to Friday, however there may be regular overtime to assist the Home Care Director to get out of here at a reasonable time! The position will grow and evolve as we do!

Be available to participate in the On Call roster, once every 8-10 weeks (and paid a generous on call allowance). Don’t worry you don’t go on the On Call roster until you are fully settled into your role and are deemed confident!

If this sounds like a position for you, please hit ‘apply now’. Applications will be assessed as they are received.