About Us

Mornington Peninsula Shire is Victoria's destination municipality, characterised by unique townships, highly productive agriculture, world renowned landscapes, tourist regions, and areas of national and international conservation significance within a vital Green Wedge.

The Shire is responsible for a broad range of infrastructure and community services that support the wellbeing and prosperity of our diverse community. With approximately 900 employees, it is a busy and vibrant workplace.

What’s on Offer

• Work Life Balance – Enjoy the flexibility of a hybrid working model, supportive work arrangements, and generous leave entitlements that help you thrive both professionally and personally.
• Culture – Be part of a positive, inclusive, and fun workplace where our values - Integrity, Openness, Courage, Respect, and Excellence - are more than words; they shape how we work and support each other every day.
• Opportunity – Temporary full-time role (12-month contract) primarily based out of our Rosebud Office. Band 4: $71,364.76 per annum (plus super).
• Career – Access outstanding learning and development programs designed to support your career progression and professional goals.

About the Role

• Assist with the administration of corporate and Heritage Collections, including cataloguing, retrieving and sentencing records in line with Information & Records Management Team procedures and Public Record Office Victoria (PROV) requirements.
• Independently complete records’ access requests (internal) in a timely manner.
• Scan documents for upload into corporate systems, ensuring image quality meets standards set by PROV.
• Classify and accurately register scanned documents and electronic correspondence into appropriate systems.
• Contribute to the programme of authorised disposal of physical records.
• Work collaboratively with archival staff to deliver services in accordance with the Archival Management Policy and PROV Standards and Specifications.
• Support the development of archival processes and policy by contributing to process mapping and documentation as directed by the Team Leader and senior staff.
• Perform administrative tasks to support the efficient operation of the Electronic Document and Records Management System (EDRMS).
• Respond to internal enquiries, maintain statistical databases, and prepare records for storage to ensure seamless archival operations.
• Assist with general team duties including but not limited to the processing of daily mail and supporting information management workflows in line with service level agreements.

About You

The ideal candidate will have:

• Demonstrated experience in archival administration or within a broader records and information management environment.
• A sound understanding of Public Record Office Victoria (PROV) Standards and experience applying them to the management of archival records.
• The ability to work effectively in a high-volume environment while maintaining strong attention to detail and accuracy.
• Proficiency in using Electronic Document and Records Management Systems (EDRMS), preferably TechnologyOne ECM or Objective.

• Experience working in local government or similarly complex organisations (desirable).

How to Apply

If this role sounds like you, click 'Apply'.

The Mornington Peninsula Shire is committed to creating a diverse and safe environment. We are proud to be an equal opportunity and Child Safe employer. We encourage applications from First Nations people, culturally and linguistically diverse people, people with disabilities, neurodiverse people, and people of all genders, sexualities and age groups.

Mornington Peninsula Shire undertakes a variety of employment screening checks. This includes employment references, Working with Children Checks and National Police Checks.

Applicants must have valid Australian work rights.

For further information about the role, you can download the Position Description by clicking 'Apply'. For a confidential discussion about this opportunity, please contact: Ann McCarthy, Senior Archives Officer on 03 5950 1799.

Applications Close: 6pm Friday 13 June 2025.