In this in-office role, you will handle general administrative duties, including checking and processing timesheets and resolving related issues, to ensure our operations run smoothly. The ideal candidate is proficient in Microsoft Office, experienced with Distinctive Systems and Google Drive software, and possesses strong computer literacy and communication skills. This position offers an immediate start.

Key Responsibilities

Timesheets: Review and verify employee timesheets for accuracy and completeness.

Issue Resolution: Investigate and resolve any timesheet discrepancies or related issues by liaising with staff and management as needed.

General Administration: Perform a range of administrative duties such as data entry, filing, maintaining records, and handling office correspondence.

Software Use: Utilize Microsoft Office tools (Excel, Word, Outlook) and industry-specific software (Distinctive Systems, Google Drive) to input data, generate reports, and manage scheduling or records.

Communication: Communicate with drivers and team members to clarify timesheet entries or provide information, ensuring any queries are handled promptly and professionally.

Team Support: Assist with other administrative tasks and projects as required to support the smooth running of the office and transport operations.

Required Skills and Qualifications

Proficiency in Microsoft Office: Skilled in using Word, Excel, Outlook, and other Office applications to produce documents and manage data.

Strong Computer Literacy: Comfortable with general computer use, quick to learn new software, and able to troubleshoot basic IT issues.

Excellent Communication: Strong verbal and written communication skills, with the ability to draft emails and reports and communicate clearly with team members and drivers.

High Level of Literacy and Detail Orientation: Ability to read, prepare, and proofread documents accurately. Keen attention to detail, especially when checking timesheets and records.

Organizational Skills: Good time-management and organizational abilities to handle multiple administrative tasks and meet deadlines.

Administrative Experience: Prior experience in an office administration or clerical role is preferred. Experience in the transport or logistics industry is a plus.

Team Player: A positive attitude and ability to work well both independently and as part of a team. Reliability and a strong work ethic are essential for this role.

Work Schedule and Conditions

Hours: This is a casual part-time position, roughly 20–30 hours per week. Specific days and times will be discussed, with some flexibility to accommodate the right candidate. Hours will be scheduled during standard business hours on weekdays.

Location: The role is based entirely on-site at our office (this is not a remote position). You will work in a professional office setting.

Environment: You will interact regularly with operational staff and management. All necessary computer and office equipment will be provided.

Employment Type: Casual employment means weekly hours may vary slightly based on workload, and you will be paid on an hourly basis (inclusive of any applicable casual loading as per regulations). We aim to provide a consistent schedule within the 20–30 hour range.

Other Conditions: The dress code is business casual. Our office follows standard health and safety protocols to ensure a safe working environment for all employees.

How to Apply

If this opportunity sounds like a good fit for you, we’d love to hear from you! Please submit your resume and a brief cover letter highlighting your relevant experience.

We will review applications as they come in and contact qualified candidates to arrange an interview. Thank you for your interest in joining our team.