Position: School Officer - Administration- Photocopying & Stockroom
Commencing Date: Monday, 21 July 2025
Tenure: Term Time, Fixed Term (40 weeks)
Hours: 25 hours per week- Monday to Friday 5 hrs a day
Salary Range: $33.20 - $34.61 per hour pending experience
Closing Date: Monday, 7 July 2025.

Ryan Catholic College, Kirwan was established in 1979 and has as its foundational story the well-known "Journey to Emmaus" from the Gospel of Luke. The theme of "journey" is one that is embraced by the college and is a fine metaphor for portraying the growth that all people experience in developing their spirituality, intellect, physical and social capabilities and wisdom. The college has an enviable reputation for providing an education which results in graduates who are well rounded young people. Academic excellence is sought and achieved, yet there is a broad education provided so that all who seek our values find a suitable pathway to attaining their goals.

About the role

Ryan Catholic College, Kirwan is seeking an experienced and dedicated School Officer - Administration- Photocopying & Stockroom. This role is Term Time, Fixed Term position completing 25 hours a week over 5 days commencing on Monday 21 July 2025.

The Administration Officer works in collaboration with the Business Manager and provides high level administrative support to the College Leadership Team, demonstrating a degree of self-initiative, flexibility and dependability.

Key Accountabilities

The Administration Officer will represent Ryan Catholic College, with a professional, warm, friendly and efficient manner. Duties include:

Support the delivery of Administrative operational tasks associated with Records Management, Bulk Document production and administrative deliveries,

Maintain accurate data records and ensure timely processing of administrative documentation

Scan, file, and manage physical and electronic records in accordance with data compliance, confidentiality, and retention policies.

Maintain and update internal administrative registers and logs.

Coordinate bulk document production including photocopying, laminating, and collation of college booklets, handouts, and promotional materials.

Oversee the receipt and verification of all incoming deliveries; ensure items are checked for accuracy and distributed to the appropriate departments in a timely manner.Provide administration support that meets the day-to-day requirements of the college including:

Prepare professional documents including letters, spreadsheets, and reports.

Support the coordination of internal communications for students and staff. Relay voicemail and telephone messages accurately and in a timely manner.

Respond to general email enquiries with clarity, professionalism and warmth.

Provide accurate information to students, staff, parents and visitors with a solution-focused approach.

Provide support to student reception.

Assist at student reception and provide first aid support where necessary

Any other duties as reasonably requested to support the functionality of the college

About you

Experience

Demonstrated experience in administrative roles involving high-volume communication and support.

Strong organisational skills with the ability to multitask and meet tight deadlines.

Hands-on experience in stock management, including receipting, verifying, and distributing deliveries.

Proficiency in document management systems, internal registers, and compliance-related record keeping.

Demonstrated ability to work independently and as part of a team to deliver support

Proven ability in providing accurate, informative and confidential assistance to staff, students and parents.

Skills

Clear, articulate speaking voice with exceptional phone etiquette.

High-level written and verbal literacy.

Competence in scanning, filing, and managing physical and digital records in line with compliance standards.

Outstanding customer service and interpersonal skills.

Advanced computer literacy across various platforms and systems.

Strong attention to detail and a commitment to confidentiality and professionalism.

Attributes

Warm, polished and professional presentation.

Dependable, proactive, and adaptable to changing priorities.

Passionate about delivering excellent service and contributing to a positive team culture.

Willingness to learn and develop in a supported environment.

Demonstrates initiative, attention to detail, and a commitment to high standards

Mandatory Criteria

Current Working with Children Suitability Card - The successful candidate will require a paid Blue Card before commencement as per the No Card, No Start policy developed by Queensland Government

Current Driver’s License

Ability to perform the physical requirements of the role in a safe manner.

Desirable Criteria

3 Years administration and/or reception, preferably within an educational setting or a large organisation.

Completion of Certificate III in Business (Records & Information Management) or similar

For detailed information about the role, please refer to the Position Description.

What we offer

Competitive Hourly Rate

Annual Leave with 17.5% leave loading

Access to salary packaging options to maximise employee benefits and salary

Modern facilities, equipment and resources

Access to long service leave after 7 years of continuous service

14 Weeks’ paid parental leave

Deferred Salary Scheme

Access to corporate health schemes

Induction processes and professional learning programs

Access to Employee Assistance Program

Wellbeing programs and initiatives

Our Organisation
Townsville Catholic Education provides a supportive, flexible working environment where care for the individual is an important part of our ethos. We employ motivated people who want to work together to produce excellent outcomes for our students. Our staff are recognised as being central to achieving our mission.

Townsville Catholic Education has standards of conduct for workers to maintain a safe and healthy environment for children. Our commitment to these standards requires that we conduct working with children checks and background referencing for all persons who will engage in direct and regular involvement with children and young people and/or adults-at-risk. The organisation is fully committed to child safety and has a zero tolerance to abuse of children or adults-at-risk.

How to apply

Click on the link to apply via the Careers page.