Executive Assistant

Flex People Group

Carnegie, VIC

A$100,000-$105,925 p/a

Administration & Office Support → PA, EA & Secretarial

Contract

On-site

Posted 10 days ago

About the Client

Our client is a leading national health and aged care organisation. Our client is a values driven organisation that foster a culture of respect, compassion for others, and serving the community.

About the Role

We are seeking an exceptional Executive Assistant to support a balanced and caring CEO on a 12-13 month parental leave contract.

About the Role

Manage and maintain the CEO's diary, including the preparation of daily schedules and any documentation and pre-reading material.

Liaise with internal and external stakeholders to organise and coordinate meetings, appointments and events.

Summarise and prepare detailed and accurate agendas, minutes, memos and correspondence.

Coordinate the workflow of documents requiring approval from the CEO.

Manage the organisation's document control system, as the CEO approves all final policies.

Provide administration support including preparation, editing and drafting of reports, papers and presentations, and creating quality documentation.

Coordinate the preparation, completion and submission of Board and Committee reports and papers; seeking timely input from the Executive Leadership team.

Support the organisation with procurement and approval of IT equipment and telecommunication devices.

Skills and Experience

Supporting senior executives and their leadership team.

Excellent administration and organisational skills and an ability to prioritise conflicting tasks and meet tight deadlines.

Solid experience in calendar management.

Proven experience in document formatting and editing.

Excellent attention to detail.

Excellent verbal and written communication skills.

Proficient in Microsoft Office Package.

On Offer

A highly supportive leader and executive team

Up to $95,000 + super