About the role:

The Executive Assistant works with discretion and confidentiality and is the first point of contact for monitoring communications and workflow to and from the Principal’s office, coordinating meetings and appointments, document management, and preparation of information and correspondence.

The primary purpose of the position of Executive Assistant to the Principal is to provide a high level of professional, practical and timely support to the Principal in their day-to-day responsibilities.

This role will commence as a temporary assignment for approximately 4-6 weeks with a view to becoming permanent.

Key responsibilities:

To provide high level administrative support to the Principal

Manage the Principal’s work, personal and college calendar, organise meetings, take phone calls

Organise travel arrangements for the Principal and other members of staff as approved

Administrate and prepare communication (e.g. letters, information) to be sent on behalf of the Principal

Preparation of agenda and minutes for selected committees (e.g. Leadership, Consultative Committee)

Liaison with parents regarding problems and queries and refer to appropriate person

Assist the Principal with maintaining the documentation of the College Strategic Plan

Assist the Principal with proof-reading (e.g. newsletter, letters, articles, publications)

Other duties as requested by the Principal

Key requirements:

Previous experience as an Executive Assistant

Advanced computer skills, including MS Office, Excel, Google Drive applications and database entry and management

Ability to work to tight deadlines and manage competing priorities

High level interpersonal skills and the ability to build relationships

Experience in an educational institution ( desirable but not imperative)

Strong proof-reading skills

High level of confidentiality

What's in it for you?

Annual salary of $101, 693 + super ( once the role has transitioned to permanent)

7 weeks annual leave

Full time hours, Monday - Friday 8am - 4pm ( fully onsite)