Office Coordinator

• $65k - $70k per year + Super
• Part time -Monday, Wednesday and Thursday
• Career progression opportunities

At WOW Recruitment, we believe exceptional people create exceptional experiences. We’re looking for an experienced, highly organised Office Coordinator to become the operational and cultural heartbeat of our Sydney HQ.

This is an ideal opportunity for someone who thrives in a fast-paced, people-first environment and takes genuine pride in delivering a premium workplace experience.

What You’ll Be Responsible For

Office Operations & Administration

• Oversee day-to-day operations of our office and meeting spaces
• Manage office supplies, furniture, and technology
• Coordinate building maintenance and repairs
• Answer phones, greet visitors, and manage deliveries
• Troubleshoot tech issues and liaise with IT providers
• Train new team members on systems and processes
• Maintain WHS compliance and first aid responsibilities
• Provide ad hoc support to the General Manager and Director

Experience & Culture Coordination

• Champion a professional, welcoming and energised office atmosphere
• Organise weekly team lunches, birthday celebrations, and staff gifts
• Coordinate internal and external events including team-building sessions
• Support onboarding and offboarding experiences
• Ensure meeting rooms are prepared, styled and equipped for success
• Help bring WOW’s brand to life through every touchpoint in the office

Event & Client Activation Support

• Manage logistics for meetings, events, and client activations
• Assist with preparation of collateral, name badges and materials
• Maintain RSVPs, guest communication and event execution
• Support database updates in collaboration with Sales and Marketing
• Liaise with venues and suppliers to deliver seamless event experiences

Systems & Process Improvement

• Champion operational efficiencies through smart system usage
• Support compliance and data integrity across our CRM and documentation
• Document key processes to ensure scalability and business continuity

What You Bring

• A proactive, solutions-focused mindset with meticulous attention to detail
• Outstanding communication and stakeholder engagement skills
• A strong sense of ownership and pride in the employee and client experience
• A passion for culture, operational excellence and doing things the right way
• Previous experience in a fast-paced, people-focused business

Why WOW?

At WOW, we offer an environment where culture, purpose and performance intersect. Here’s what you can expect:

• Wellness Day every six months to rest and reset
• Development Days to invest in your personal and professional growth
• Career progression opportunities in a high-performing and supportive team
• Give Back Days to positively contribute to our community
• Team incentives and celebrations to recognise achievements
• A vibrant, people-led culture where no two days are the same

This is more than just an Office Coordinator role. It’s an opportunity to shape the culture, rhythm, and day-to-day experience of a business that’s built on energy, excellence and heart.

Apply now to be part of something truly special at WOW Recruitment.