Executive Assistant (EA) to the Deputy CEO (DCEO) and Head of Policy and Programs (HoPP)

AURORA EDUCATION FOUNDATION

Work Type: Hybrid, 2 days in the office and 3 days WFH

Employment type: Full-time

Salary: From $80,000 to $100,000+ NFP Salary Packaging + Superannuation dependent on experience

About Us:

Aurora’s vision is a society in which Australia’s First Peoples determine their aspirations through education and life-long learning, shaping a new future for our country.

Our mission is to inspire First Peoples in their education journey and connect them with educational and career opportunities that enable them to realise their potential.

At Aurora, we're on an exciting growth trajectory, intensifying our impact and expanding our horizons. To fulfil our mission, we're broadening our team with individuals eager to contribute to our vision, strategy and purpose-driven culture. Below is the outline of one such opportunity awaiting your expertise. However, we encourage you to explore all newly created job positions to find the one that best aligns with your career aspirations, capabilities, and passions.

Aurora is an Indigenous organisation registered in Supply Nation and won the Australian Employer of Choice Award 2023-2024.

Aboriginal and Torres Strait Islander peoples are strongly encouraged to apply. Aurora is an EEO employer that welcomes applications from people who have a disability, are LGBTIQA+, and people of culturally diverse backgrounds.

ABOUT THE ROLE

This role is to providing administrative and operational support, enabling the DCEO and the HoPP to focus on core business and program matters.

KEY RESPONSIBILITIES

o Proactively manage the DCEO and the HoPP calendars by organising meetings, making travel arrangements, preparing supporting material and attending to all other details.

o Act as a point of telephone contact for external stakeholders, appropriately screening and prioritising contact, and providing a conduit of information to the DCEO and the HoPP

o Act as a contact point for internal stakeholders to arrange meetings as requested.

o Manage the DCEO’s and HoPP’s email correspondence, prioritising/directing incoming correspondence as appropriate and drafting and/or sending responses as appropriate.

o Prepare emails, correspondence, meeting agendas, presentations, documents, spreadsheets and meeting minutes.

o Manage logistics for on-site meetings involving the DCEO or the HoPP o Provide secretarial support to Trusts and committees, including calendar management, preparation of meeting papers, minute taking and proofreading.

o Manage all electronic and hard copy records as required for the DCEO’s and the HoPP’s responsibilities.

o Maintain accurate stakeholder contact information and keep the CRM up to date.

o Manage the DCEO’s and the HoPP’s expenses and reimbursements and credit card reconciliations.

o Support the DCEO and the HoPP’s in the delivery of operational and strategic projects.

o If Perth-based, manage WA office facilities and supplies in collaboration with the corporate services team.

o Distribute the WA team IT equipment requirements in collaboration with the corporate services team.

o Support employee onboarding, offboarding and WHS processes for the WA office in collaboration with the corporate services team.

Why you’ll love working with us:

Work with Purpose: Be part of a mission that matters, transforming lives and communities by empowering future Indigenous leaders through education and opportunity.

Grow and Thrive: Enjoy comprehensive development opportunities, including paid training, access to LinkedIn Learning, accredited courses, and an educational allowance. Be inspired by leadership dedicated to your growth and success.

Inclusive Culture: Embrace a work environment founded on diversity, inclusion, cultural safety, and psychological safety where everyone is valued and belongs.

Work-Life Harmony: Benefit from our hybrid work model – 3 days working from home, ‘No Meetings Fridays,’ and wellness activations, all designed to enhance your work-life balance and wellbeing.

Comprehensive Benefits: Take advantage of extensive leave options (e.g., parental leave, study leave, cultural leave, among others), and salary packaging allowing you to claim up to $18,549 annually in tax savings to enhance your financial and personal well-being.

About you:

Passionate about supporting Aboriginal and Torres Strait Islander young people

Be a leader who prioritises purpose and people and is dedicated to achieving excellence, promoting well-being, and fostering personal and professional growth.

Prior experience working in partnerships, sponsorship or fundraising for a brand, agency, or charity in the Not-For-Profit sector.

Demonstrated understanding of Aboriginal and Torres Strait Islander cultures, organisations, histories, and the strengths and issues facing Indigenous people in Australia in meeting their aspirations

Promote cultural, psychological, and child safety and encourage an inclusive and supportive environment.

Experience with CRM platforms such as Dynamics, Salesforce, Raiser’s Edge and/or other fundraising-related software.

Experience using Microsoft suite of programs

If you’re a high achiever driven by the desire to make a significant impact, let’s connect. Together, we can create pathways that allow every individual’s potential to be realised. Join us in this vital, fulfilling work and be part of a legacy of change and growth.

Please direct any questions related to this position to [email protected]

If you are interested in applying to join the team, please submit your resume.

Follow us on socials;

https://instagram.com/auroraeducationfoundation/
https://www.linkedin.com/company/auroraeducationfoundation/

At Aurora Education Foundation, we are committed to protecting your privacy and ensuring the confidentiality of your personal information throughout the recruitment process. By submitting your resume or any other personal details to us, you acknowledge and agree to the following:

Purpose of Data Collection: The personal information you provide will be used solely for recruitment purposes, including assessing your suitability for employment opportunities within our organisation.

Confidentiality: We will treat all personal information with the utmost confidentiality and only share it with relevant internal stakeholders involved in the recruitment process.

Data Security: We have implemented appropriate technical and organisational measures to safeguard your personal data against unauthorised access, loss, or alteration.

Data Retention: Your personal information will be retained for as long as necessary to fulfil the purposes outlined in this disclaimer or as required by applicable laws and regulations.

Third-Party Disclosure: We will not disclose your personal information to third parties without your explicit consent, except as necessary to comply with legal obligations or as part of the recruitment process (e.g., background checks).

Access and Correction: You have the right to access, update, or correct your personal information held by us. If you would like to exercise this right or have any concerns about the handling of your data, please contact us

By submitting your personal information to us, you consent to collecting, using, and disclosing your data as described in this disclaimer.