🌐 Division: Office of the CEO

📅 Employment Status: Ongoing, Full Time

💼 Classification Level: PL7

📍 Location: University of Melbourne, Parkville

🗓️ Start Date: ASAP

UMSU – Where Passion Meets Purpose

With a living history that extends over 130 years, The University of Melbourne Student Union Inc (UMSU) is not just an organisation – it's a vibrant hub where creativity, diversity, and social justice intertwine to offer students of the University of Melbourne an enriching campus experience. We're the voice and heart of the student community, constantly buzzing with activities, events, and initiatives that make campus life unforgettable!

As a non-profit organisation run by students, for students, we keep the arts, representation, advocacy, live music, and cultural services alive on campus.

UMSU enables students to get more out of their time at the University. We provide opportunities for students to immerse themselves in a wealth of cultural facilities and events, whilst having access to quality support services. At its heart UMSU is committed to ensuring students have advocacy and representation on campus – ensuring student voices are heard while making students’ time at the University fun and enjoyable.

About the role

Working in partnership with the HR Manager, the Human Resources Coordinator is responsible for coordinating the ongoing administration and day to day functionality of Human Resources at UMSU in order to continue the effective and efficient management of UMSU staff. Specifically, this position is expected to successfully deliver HR business services, improve the efficiency of HR systems and administration and to execute HR initiatives that support the full employee lifecycle, student representatives and the needs of the organisation.

The incumbent is expected to contribute towards the finalisation of HR policies and procedures including those that have a broader organisational impact on UMSU volunteers, staff and elected student representatives.

The Human Resources Coordinator is responsible for providing HR related support to the HR Manager and all members of UMSU Staff.

Core responsibilities of your role include:

Assist the HR Manager by coordinating key day to day HR functions, including core staff end to end processes, administration and provision of generalist HR support to stakeholders;

Monitor and manage the team mailbox/inboxes effectively, ensuring timely responses and organisation. Escalate any critical or sensitive matters to the HR Manager as appropriate;

Act as a point of contact for employee queries regarding HR policies, procedures, and benefits.

Assist employees with inquiries related to payroll, timesheets, and benefits, escalating complex issues as needed.

Assist to finalise key HR Policy and Procedure in order to support HR operations;

Support the HR Manager in handling employee relations issues;

Continued development, implementation and refinement of administrative procedures to support UMSU’s core Human Resources function;

Your Expertise (Key Selection Criteria)

A degree in human resource management or equivalent, with at least 4 years’ subsequent relevant experience.

Extensive demonstrated experience in HR administration and coordination including policy and procedure development and implementation.

Ability to consult and interact positively and widely with people from diverse backgrounds.

Highly developed written and verbal skills, including strong communication skills and the ability to write and present correspondence and project scoping documents.

Excellent attention to detail, planning, organisational and analytical skills with the ability to complete projects and tasks within set timeframes.

Demonstrated ability to communicate, verbally and in writing, effectively and empathetically with all levels of staff.

Excellent computer skills including the ability maintain databases and use content management software for website updates.

A valid employee Working with Children Check and national police check.

Bonus Points (Nice to Have)

Knowledge of human resources policies and procedures, particularly in areas such as recruitment, onboarding, payroll support, and employee relations.

Experience using HRIS (Human Resources Information Systems) or similar HR-related administrative tools.

Previous experience working in a community service or Not for Profit environment;

Previous experience working in a student-focused environment, such as a university, student union, or campus service.

Why Join UMSU?

This is more than a job – it's a chance to positively impact the lives of students. At UMSU, you'll be part of a diverse team, working together to foster a thriving, inclusive student community. We value creativity, diversity, and the powerful voice of students in shaping our future.

What’s on Offer

This is a full-time ongoing role (35 hours per week), position with a starting base salary of $96,952.68 plus 12% superannuation

A cause driven workplace with an eclectic culture and flexible approach to our work

True work life balance – check out our benefits which include a 35-hour working week, 5 weeks leave, leave loading of 17.5%

Access to professional development opportunities tailored to you and your career path

How to apply?

If you're excited about supporting student success at the University of Melbourne and have the expertise we're looking for, we want to hear from you!

To find out more information about this position, please refer to the position description found here - https://umsu.unimelb.edu.au/pageassets/about/get-a-job/current-jobs/hrcoordinator/PD_HR-Coordinator_May-2025.pdf

All applications MUST include:

Resume; and

A cover letter addressing key selection criteria (found in the position description)

Applications for this position close Tuesday 10 June 2025 and should be addressed to [email protected].

Additional information

Please note, all applicants will require to hold or obtain a valid Employee working with children check and provide verification of unrestricted working rights in Australia.

If at any stage of the recruitment and selection process you require an alternative format to the application material or reasonable adjustment to the interview arrangements, please contact us at [email protected]

UMSU is an Equal Opportunity Employer. We encourage applications from diverse backgrounds, including First Nations people, women, people with disabilities, and those from culturally and linguistically diverse communities.

UMSU acknowledges the Wurundjeri people as the Traditional Owners of the land where we operate. We pay our respects to Indigenous Elders past, present, and emerging. Sovereignty was never ceded. This always was and always will be, Aboriginal land.

UMSU reserves the right to withdraw this position at any stage of the recruitment process.