Join a Leading WA Business and Be the Backbone of Our Finance and Operations Team.
We are currently seeking a highly organised and proactive Business Assistant to support the Finance Team and broader operations across two busy Perth locations based in Canning Vale W.A. This is a dynamic, hands-on permanent role, perfect for someone who thrives in a fast-paced environment and enjoys being at the centre of business activity.

Position Overview
Responsible for various high-level functions this role encompasses administrative and clerical support ensuring efficient and smooth business operations and providing high quality services to key stakeholders such as management, contractors and visitors. Handling data processing, file management and coordinating with suppliers and third-party vendors for any requests made by the company.

Tasks & Responsibilities

• Assist the Financial Controller and wider finance team:
• Raising Purchase orders and helping to receipt goods and services in MYOB accounting software
• Assistance with compiling inter company recharge information
• Collation and collection of data from operational departments to assist with cost allocation
• Help maintain approved suppliers list
• Help maintain Company Secretarial database, group structure, statutory information, etc.
• Manage the company travel arrangements, booking flights, accommodation and car hire.
• Manage the reception, greeting guests and taking deliveries.
• Using the “Greetly” digital reception platform and portal.
• Key point of contact for property management of 2 Perth sites:
• Liaise with Property management for each location and lodge maintenance issues as they arise.
• Liaise with site contractors, cleaners, waste disposal, security, fire etc.
• General Office Management of the two Perth offices
• Maintain and order office and cleaning supplies.
• Source best prices for various items that are required for both sites.
• Manage any office renovations or refurbishments, purchasing and set up.
• Planning of ad hoc functions and events.
• Internal team building, staff entertaining, etc.
• Work with the Site Security Team to help secure the companies physical premises. From attending meetings and taking minutes, to involvement in the team’s various projects.
• Maintain secure key, swipe card and gate remote registry for all company personnel.
• Chair Security and coordinate meetings and follow up on actions
• Collection and compilation of Security breach data
• Control of Security events and calendar
• Involvement of off-boarding employees from security perspective (ie ensuring passes, keys etc are returned)
• Coordinate and arrange communication lines and data collection to and from the SSSOs.
• Coordination of all related 3rd parties, with regards to security.

Skills & Experience

• Prior experience in managing an office – ideally of a manufacturing business or factory
• Flexibility, ability to problem solve and work in a fluid and changing environment
• Strong verbal and written communication skills
• Good team player with track record of working well with and being an integral part of a team
• Experience using Microsoft (or similar) software package
• Experience in working with accounts, accounts payable and/ or accounts receivable
• Any MYOB experience would be of great benefit
• Organised and detail orientated
• Good time management and ability to multitask
• Experience management of two sites

Qualifications

• Not essential, but a certificate in Business Administration is desirable

Why Join Us?
This is a great opportunity to step into a diverse and valued role within a respected WA-based organisation. You’ll work alongside a collaborative team and have a real impact on the day-to-day efficiency and success of the business.
Ready to Apply?
Click Apply Now to submit your resume.