Administration Officer

Employment Term: Permanent Part-Time Opportunity, 60.8 hours per fortnight

Location: Cherbourg and Kingaroy (3 days per week in Cherbourg and 1 day per week in Kingaroy)

Remuneration: $73k (pro-rata) + 11.5 % Super + 15,900 NFP Salary Packaging

Make a meaningful difference with UnitingCare

We’re looking for someone who wants to make the world a little better through small moments that leave big impacts. To build meaningful relationships and make a difference in the lives of others.

An integral part of our Homelessness Service, as an Administration officer, you’ll be encouraged to grow, develop and feel empowered to make the everyday easier for the people we care so passionately about.

Let’s make a meaningful difference, together.

Your part in our UnitingCare team

We’re seeking an experienced Administration Officer to join our Homelessness support team in Cherbourg and Kingaroy on a Permanent part-time basis, 60.8 hours per fortnight. This role will be based out of Cherbourg three days per week and Kingaroy 1 day per week.

This position is responsible for to contributing to the operational objectives of the program by performing a range of high level and quality administrative functions to support management and operational team.

Duties of this role include;

Undertake a range of administrative functions including, but not limited to, activities that directly support the outcomes of the services in areas such as maintaining quality administrative practices and processes

Arrange internal and external appointments and any associated travel and accommodation requirements

Undertake a range of financial and human resource administrative functions and the operation of relevant business systems including but not limited to; accounts payable; procurement card reconciliation; electronic time and attendance, ordering supplies and reporting to management as required

Using Microsoft Office and/or other business software assist with preparing reports and documentation, minutes, correspondence and presentations, as well as maintaining databases and recording in information systems

Develop, maintain and administer a records management system for receipt, storage and retrieval of records and correspondence

Develop reviews and implement new processes and procedures to support the service to run more effectively

Undertake other administration duties such as reception back up as required

Provide assistance as required with site administrative and maintenance requirements

Organise events, functions, workshops and meetings

Liaise with external providers and suppliers; stationery, IT, facilities for proactive practice management

Provide business support in areas of Human Resources, Fleet Management, Digital Technology, Travel and Workplace Health and Safety as required

What makes a difference for us?

Certificate IV in Business Administration or other relevant qualification

2 years minimum experience in a similar role

Extensive Microsoft Suite skills and knowledge (Word, Excel, PowerPoint, Outlook)

Demonstrated ability to understand and operate multiple business systems and functions

Current Drivers Licence

Positive Blue Card

Strong organisational skills, the capacity to successfully manage competing priorities, maintain attention to detail and meet deadlines

Experience within health, aged care and/or community services sector and not-for-profit sector

What makes a difference for you?

At UnitingCare we are leaders in crisis response, the protection of vulnerable children, financial resilience and family wellbeing. Our FaDs team work passionately across Queensland to make a meaningful difference in people’s lives.

Flexible work arrangements to support work-life balance

Save tax and increase your take home pay by salary packaging your everyday living expenses and bills (up to $15,900) and meal entertainment (up to $2,650) per annum

A recognition and rewards platform, providing employee discounts at hundreds of retailers, including everyday expenses, holidays, health insurance, annual awards celebration, wellbeing and employee assistance programs

A positive and inclusive team based on respect, shared standards, strong values and a commitment to serving others

12 weeks paid parental leave and 2 weeks paid partner leave, available after 6 months service, in addition to the government scheme

Diversity and inclusive leave, offering paid gender affirmation leave and cultural leave options (paid and unpaid) for those who may celebrate Lunar New Year, Diwali, Ramadan, NAIDOC weeks and other significant cultural events

Career development opportunities to challenge yourself, grow and make a meaningful difference

We’d love you to be part of our UnitingCare family

Our FaDs team are passionate about their work with parents to ensure children remain safe in the home and parents have the skills, resilience and capability to effectively parent and meet their children’s developmental, educational, health and well-being needs. We also provide targeted services to men who are seeking to change their behaviour.

Child safe, Child friendly

UnitingCare is committed to being a Child Safe, Child Friendly organisation and will:

provide welcoming, safe and nurturing services for children

implement measures to prevent child abuse and neglect within our services

appropriately and immediately address child abuse and neglect if it does occur

Diversity & Inclusion

Our approach is simple – everybody is welcome here. At UnitingCare, diversity is at the core of our who we are, our mission and our values. We are committed to providing equal opportunities to all employees no matter their sex, race, culture, sexual orientation, disability or gender identity. Demonstrating our commitment to reconciliation and building long-term employment opportunities for First Nations peoples, UnitingCare strongly encourages Aboriginal and Torres Strait Islander applicants for this position.

Safe workplace

We work hard to make our services welcoming and safe for every person. We are united in keeping children, young people and the elderly safe from harm, within our services, workplaces and the communities we support. We are committed to speaking up loudly for their safety.