Administrative Assistant – Primed Allied Health Hub
(Casual, Halaxy-proficient · Northern Beaches NSW)

About us
Primed Health Hub is a growing multidisciplinary centre bringing together GPs, psychologists, dietitians and occupational therapists under one roof. We deliver both in-person and telehealth services to local and regional patients.

The opportunity
We are seeking a casual Administrative Assistant to provide front-of-house and backend support across our allied-health team. The role is ideal for someone with "proven Halaxy experience" who enjoys a fast-paced clinical environment but values flexible hours.

Key responsibilities

Manage reception: greet patients, answer phones, triage enquiries

Schedule appointments, individual sessions and telehealth links in Halaxy

Process Medicare, DVA and SIRA workers-compensation billings and remittances

Prepare new-patient files, scan and upload referrals, maintain secure records

Generate daily clinician lists, room allocations and end-of-day banking reports

Support clinicians with template letters, bulk SMS reminders and basic IT tasks

Assist with stock control, office supplies and general practice presentation

Essential criteria

Minimum 12 months’ medical or allied-health administration experience

Demonstrated proficiency in Halaxy Practice Management Software

Strong knowledge of Medicare and private billing workflows

Excellent phone manner, written communication and data-entry accuracy

Ability to work independently, prioritise tasks and maintain confidentiality

Desirable

Familiarity with SIRA workers-compensation billing

Experience in a multidisciplinary or rehabilitation setting

Current CPR certificate

Hours & remuneration

Casual contract, 15–25 hours per week (additional hours during clinician peak periods)

Competitive hourly rate

On-site parking and close to Forest Way bus routes

How to apply
Email your CV and a brief cover letter addressing the essential criteria to [email protected] with the subject line “Admin Assistant – Primed Allied Health Hub”. Early submissions are encouraged as interviews will be scheduled on a rolling basis.

For queries, email Aydin Areta [email protected].