Join Our Amazing Team! 🏆

Real Estate Investment Finance (REIF) is a rapidly growing business, recognised nationally for our expertise in finance and property. For over 11 years, we’ve been transforming lives through property and finance. And as we continue to expand, we're looking for a dynamic Contracts Administration Coordinator to join our awesome team and help drive our success through supporting our Senior Contracts Administrator!

About the Role

As our Contracts Administration Coordinator, you’ll play a key role in supporting the smooth flow of our property sales process. From requesting or preparing and tracking contracts, to liaising with clients and stakeholders, you'll help ensure every detail is accurate, timely, and compliant. You'll also assist with documentation, and keeping our systems and records up to date, making you an essential part of the engine that keeps our operations moving.

Working closely with the Senior Contracts Administrator, Build Support Coordinator, and our fantastic team, you'll support our business goals and help us reach new heights.

Key Responsibilities

• Contract Requests, Preparation & Processing: Assist in requesting, preparing, reviewing, and processing property sales contracts to ensure accuracy, compliance, and timely execution.
• Document Management: Maintain organised records of contracts, supporting documentation, and correspondence in line with internal procedures and legal requirements.
• Stakeholder Coordination: Liaise with internal teams (sales, acquisitions, finance) and external stakeholders (clients, developers, solicitors) to gather required information and resolve contract-related queries.
• Status Tracking: Monitor the progress of contracts, including key dates (e.g. finance approval, settlement dates and refunds), flag delays or required follow-ups.
• CRM & Data Entry: Accurately update client and contract information in the company CRM, ensuring all data is current and traceable.
• Process Improvement: Help refine and document contract workflows and administrative procedures (SOPs) to support team efficiency and consistency.
• Invoice Ownership: Communicating between our clients and builders to follow up any standing claims stage payments.
• Cross Training: Work alongside our Build Support Coordinator to develop a broader understanding of the post-contract process and assist during periods of high volume.
• Flexible Helper: Perform other duties as needed, showcasing your versatility and can-do attitude.

About You ✨

You’re organised, detail-oriented, and have a strong sense of ownership. You’re motivated by learning and take pride in keeping things neat, accurate, and on time.You have a minimum of 2 years experience in Contracts Administration in ideally a related industry and are looking to grow long term alongside the company.

Key Competencies

• Integrity and Honesty: You uphold the highest standards of integrity and honesty.
• Teamwork: You’re a team player who facilitates communication and collaboration.
• Attention to Detail: You maintain accuracy and precision in everything you do.
• Tech-Savviness: You're confident with digital tools, quick to learn new systems, and able to troubleshoot independently.
• Adaptability: You adapt quickly to new demands and changing priorities.
• Communication Skills: You express ideas clearly and persuasively, both verbally and in writing.
• Problem-Solving: You find effective solutions even when conventional methods don’t work.
• Hot Tip: Must have good attention to detail - if this is you, then you'll read this and know we want you to submit your resume for this application in a PDF format - not Word.

What We Offer

• We provide a positive and fun place to work, with regular time dedicated to cultural development and business growth as a team
• We’ve built an incredibly supportive environment, where everyone is always willing to help each other
• We have leadership that supports you, and and makes the time to check in with you in dedicated fortnightly 1:1’s
• Opportunity to WFH one day a week after you have completed your probation.
• Onsite parking provided

Does This Sound Like You?

If you’re a motivated and detail-oriented professional looking to take the next step in your career, we’d love to hear from you. Apply now to join our team and be part of our exciting journey!

Location: Head Office, Darra

About Us 🏡

REIF is an exclusive finance and property group helping others achieve the dream of owning and building wealth through property. We are a niche team, operating nationally to assist clients from First Homeowners to Savvy Investors. We specialise in refinances, purchases, construction, SMSF, and everything in between within the residential market and we support all clients in the property purchase and investment space from start to finish and beyond!

We have a multi-national client base, access to off the plan and new construction nationally through our strong base of builders, and work with a panel of over 35 lenders.

The REIF team has been extremely successful in achievements and has been finalists and award winners across multiple platforms.

• AMA Australian Brokerage of the year – Diversification
• AMA Young gun of the Year
• Australian Small Business Champion – Business of the decade
• Australian Small Business Champion – Entrepreneur of the year
• Australian Small Business Champion – Growth award
• Better Business Awards – Best Independent Office
• Better Business Awards – Newcomer of the year x 2
• National Mortgage Brokers – Top 11 Brokerages Nationally
• Better Business Awards - Wellness Advocate of the Year
• Better Business Awards - Best Branded Office
• Better Business Awards - Best Customer Service
• Better Business Awards - Best Finance Broker
• Better Business Awards - Mentor of the Year
• Women in Finance - Executive Assistant of the Year
• AFR - Best Places to Work

For a confidential meeting to discuss this opportunity further, please first apply via this ad.

Then, if you'd like to know more you're welcome to call Ashley our HR Manager on 0417 653 630. However, please note a call is not mandatory. We will reply to all applicants regardless of their suitability for the role via email.