Join Our Team as a Project Support Officer

Are you ready to dive into the world of project management and make a real impact?

Mackay Regional Council is on the lookout for two dynamic and enthusiastic Project Support Officers to join our Infrastructure & Operations Department. If you have a knack for organisation, a passion for supporting major projects, and a desire to work in a collaborative environment, this is the perfect opportunity for you!

One of these positions is Permanent Full Time.
One of these positions is a temporary contract covering parental leave from August 2025 - January 2027.

About the Role:

As a Project Support Officer, you will play a crucial role in facilitating the successful delivery of programs and projects. Your responsibilities will include:

• Supporting Project Managers: Assist in the delivery of major projects and manage minor activities within the Portfolio Management Office. You'll also get to manage stand-alone minor projects within the department.
• Documentation and Reporting: Prepare relevant documentation such as presentations, reports, agendas, minutes, and workshop materials to ensure that Program and Project Managers have the information they need to succeed.
• Financial Management: Provide financial management support, including creating work orders, reviewing actuals vs. budget, and generating reports from enterprise systems.
• Business Reporting: Assist with the preparation of cyclical business reporting requirements, ensuring all reports and deliverables are on time and of high quality.
• Risk Management: Identify assumptions, risks, issues, and dependencies while administering program/project registers and offering advice.
• Procurement: Prepare project procurement documentation, obtain quotes, and collate relevant documents for tenders in accordance with Council's procurement policy.
• Continuous Improvement: Manage and improve project administrative systems and provide advice on project process and methodology issues.
• Networking: Build successful networks within Mackay Regional Council to support the efficiency of the Capital Works Directorate.

What We Offer:
We believe in rewarding hard work and dedication. As part of our team, you will enjoy:

• Annual base salary $82,690
• Choose 4 or 5 weeks' leave + 17.5% loading.
• Up to 18% superannuation contribution (conditions apply).
• Flexible work arrangements with a 9 Day Fortnight Roster.
• May be eligible for salary sacrificing options.
• Membership to lifestyle benefits program including corporate discounts.
• Study and assistance programs for career development.
• Learning and career development opportunities.
• Employee Assistance Program.
• Employee health and wellbeing initiatives.
• Active Social Clubs.

Qualifications and Skills:

Essential:

• Experience in a project, planning, and/or scheduling environment.
• Effective administrative, planning, and coordinating skills.
• Ability to adapt to changing work environments while maintaining a positive attitude.
• Well-developed interpersonal and communication skills, especially in customer service and stakeholder management.
• Proficiency in the Microsoft Suite of Programs, preferably at an intermediate level.
• Sound business acumen skills.
• A current QLD "C" Class Driver's Licence or interstate equivalent.

Desirable:

• Diploma level or similar qualification in Project Management or a related discipline
• Ability to interpret construction plans, specifications, and head contract clauses
• Experience with MS Project, FinanceOne, Ci Anywhere, or other project-related software

Ready to Apply? If you're ready to take on an exciting challenge, please submit your resume and cover letter.

Applications Close: Thursday, 05 June 2025

At Mackay Regional Council, we are committed to creating a respectful and inclusive workplace that recognizes the unique contributions and perspectives of our employees. We are an Equal Employment Opportunity (EEO) employer, where all applicants are treated with fairness and respect and have equal access to all opportunities available.