Experienced Early Learning Administration Assistant (Maternity Leave Cover)
Faith Family Early Learning – Taree, NSW
Temporary Part/Full-Time Position | Commencing June 2025

Are you an organised and detail-oriented professional with a heart for families and early learning? Faith Family Early Learning in Taree is seeking an experienced and proactive Administration Assistant to join our team on a temporary contract to cover a 7 month period of maternity leave (June - December).

This role plays a vital part in supporting the smooth daily operations of our early learning centre, helping staff, supporting families, and enabling our leadership team to deliver exceptional care and education.

Key Responsibilities

You will work closely with the centre leadership to manage administrative processes and ensure a welcoming and well-functioning environment. Your duties will include:

Maintaining a professional and friendly reception space

Managing phone, email, and face-to-face enquiries with warmth and efficiency

Supporting enrolments, family onboarding, and maintaining compliance documentation

Maintaining up-to-date child records (e.g. immunisations, health plans, consent forms)

Tracking and following up on attendance, absences, and CCS requirements

Processing orders, tracking expenses, and handling basic invoicing

Preparing communications for families and supporting internal centre notices

Assisting with compliance documentation, audit preparation, and QIP updates

Supporting incident reporting, hazard logs, and first aid supplies

Coordinating schedules, meetings, and centre-wide communications

Providing support to educators with signage, forms, and other resources

Assisting with onboarding relief and new staff and maintaining up-to-date staff records

Skills and Attributes

To thrive in this role, you’ll bring:

Excellent communication skills, both verbal and written, and a warm, professional manner

Strong organisation and time management skills with the ability to manage multiple tasks

High attention to detail and confidentiality

A proactive mindset with the ability to work independently and as part of a team

Confidence using computers and digital systems, particularly for data entry and family communication

Calm and flexible approach to problem-solving in a dynamic childcare environment

Experience and Requirements

Prior experience in administration, ideally in an early learning or school setting

Working knowledge of the Child Care Subsidy (CCS) system and National Quality Framework (NQF)

Experience using early learning software such as HubHello (HubWorks) and Kinderloop (or similar platforms such as Xplor or QikKids)

Proficiency with Microsoft Office Suite

Current Working with Children Check (or willingness to obtain)

Certificate in business administration or relevant qualification (preferred)

Why Work With Us?

At Faith Family Early Learning, we are part of a broader church and community network that values connection, belonging, and growth. You’ll join a welcoming team that supports one another and works together to serve local families with excellence and care.

Apply Now

If you’re ready to bring your skills to a role that combines purpose and professionalism, we’d love to hear from you.