About KYCK:

Hi there, we’re Kyck👋 A results-driven Digital Marketing Agency with clients all over the world! Headquartered in Brisbane, we’re a down-to-earth, fast-paced, energetic digital agency that specialises in paid media lead generation. We work with some of the biggest names in fitness, automotive and franchise companies in Australia, New Zealand and beyond!

About the KYCKERS:

We’re 16 seasoned marketing experts and creative pros that consistently nail it when it comes to delivering solid results and come to work ready for whatever challenges are thrown on our desks. We’re all a little quirky, enjoy a beer, bring our dogs to the office, enjoy watching fail videos and pushing the limits of the office air fryer.

Job Summary:

This position plays a crucial role in keeping our business running like a well-oiled marketing machine!! Our Accounts & Admin Manager is responsible for accounts receivable and payable, processing payroll, monthly financial reporting, managing HR, office admin and more! This role requires excellent problem solving skills and the ability to think of creative solutions.

We are offering a 12 month Maternity Leave Contract for this Part-Time role. Ideally hours would be 25 hours over 3 - 4 days a week.

This role would suit a parent who needs flexible hours to accommodate school drop-off and pick-up and work from home one day a week is possible.

Experience Needed to Succeed in this Role:

● Proven experience as an Accounts / Admin Officer

● Experience with Xero accounting program

● Solid mastery of Excel / Google sheets to manipulate and display data

● Strong foundation of small business financial metrics

● Experience managing payroll for full time & casual employers

● Detail orientated & adept with technology to improve efficiencies within your role

Key Responsibilities:

Basic Bookkeeping:

● You will be responsible for daily bank reconciliation for Kyck Australia and New Zealand, as well as two of our associated businesses, Spicy Baboon and Impressive Prints.

● While this is easy to learn, it is advantageous if you already have experience using Xero.

● As we have international clients, you will be dealing with multi-currency payments and transfers.

Payroll Processing:

● Payroll is run weekly through Xero for all businesses. The Office Administrator will need to process weekly payroll accurately and confidently as well as preparing EOFY payroll.

Client Invoicing:

● A primary function of the role is to generate invoices in Xero from notes provided in Salesforce (Our CRM) by our Account Managers for their client projects.

● Writing and responding to client emails in relation to their invoices and overdue accounts.

Accounts Payable:

● Using Hubdoc and Xero, the office admin is responsible for keeping track of incoming bills, processing payments, and reconciling bills accurately in Xero.

Accounts Receivable:

● Stay in contact with our clients regarding any outstanding invoices and escalate where necessary.

Simple Office Management:

● Ensuring our staff have everything they need to carry out their roles, including but not limited to stationery, technology, office snacks, and organising social events!

Key Account Manager Support:

● Provide support to our key account managers with regards to their clients contracts, invoicing and credits.

Business Development Support:

● Provide support to the Agency Director and staff by assisting with the generation and rollout of administrative policies and procedures.

Client Contract Management:

● Create and manage client contracts using Salesforce and Docusign.

About YOU:

You’re ready to be the Kyck Office Administrator and support our team of marketing experts as we aim to deliver outstanding growth and results for our clients.

You’re an active listener, not afraid to put up your hand and ask a question and you participate in team discussions. In fact, communication and people skills are something you pride yourself on.

You’re a team player but can also work autonomously to complete your own projects with accuracy and efficiency.

You have relevant qualifications and/or experience in office administration and bookkeeping.

It would be advantageous, but not compulsory, for you to have experience within a service based business.

What you get:

● Your own desk

● A laptop

● A really nice office to work from here in Kangaroo Point, with plenty of street parking and public transport options.

● Dogs in the office on the reg! 🐶

● A fun office culture - we’re all really nice 🙂

● An opportunity to grow and learn in a supportive environment

● Internal and external training that you need to upskill within your role

Other things:

● This role is available for commencement Monday 2nd June. If you need to give notice to a current employer, that’s cool.

● This role is an office-based role, with the option to work from home 1 day per week.

● You must be an Australian resident for tax purposes

Have we sparked your curiosity?

Then we want to hear from you ASAP!

WHAT YOU NEED TO DO NEXT…

PLEASE write us a cover letter detailing why you think you are suited to this role and want to join our team.

We’re excited to hear from you and hope you’re just as excited to find out more about the role.