Position Overview

The Administration Assistant is part of a small team supporting the National Judicial Registrar, National Logistics and Remote Hearing Coordinator and other senior staff in the management and operation of the FCA’s Native Title Unit.

Major Activities

1. Provide high level administrative support to the National Judicial Registrar, National Logistics and Remote Hearing Coordinator and other senior staff.
2. Book flights, accommodation, and any associated requirements for travel.
3. Maintain and update Registrar calendars.
4. Assist with meetings by preparing material, sending correspondence, and taking minutes.
5. Correspond with internal and external stakeholders, including responding to administrative and procedural enquiries.
6. Participate in national projects as required, including updating databases and other administrative projects.
7. Proof and format documents.
8. Assist with document management using Sharepoint.
9. Other duties as required.

Selection Criteria

1. High level administrative and organisational skills.
2. Good attention to detail and the ability to meet deadlines.
3. Ability to work independently and as part of a team, and with limited supervision.
4. Ability to use electronic information systems and information technology, in particular the Microsoft suite.
5. Strong oral, written and interpersonal communication skills, including with people from diverse backgrounds.

Eligibility

Employment with the Court is subject to the conditions prescribed in the Public Service Act 1999, and the following:

1. Australian citizenship – the successful applicant must hold Australian citizenship.
2. Security and character clearance – the successful applicant must satisfy a Police Records Check, and may also be required to complete security clearances during the course of their employment.
3. Successful applicants engaged into the APS will be subject to a probation period.

Interested candidates who have received a redundancy benefit from an APS agency are welcome to apply but note that they cannot be engaged until their redundancy benefit period has expired.

Diversity and Inclusion

Federal Court Australia is committed to supporting an inclusive and diverse workforce and welcomes and encourages applications from People with Disability. First Nations peoples, LGBTIQA+ people, people from Culturally and Linguistically Diverse backgrounds, Mature age workers, as well as young workers and supporting an inter-generational workforce and supporting gender equity and families.

Federal Court Australia will provide reasonable adjustments for candidates to participate equitably in the recruitment process and discuss workplace adjustments to fulfil the inherent requirements of the role.

RecruitAbility

RecruitAbility applies to this vacancy. Under the RecruitAbility scheme you will be invited to participate in further assessment activity for the vacancy if you choose to apply under the scheme; declare you have a disability; and meet the minimum requirements for the job. For more information visit: https://www.apsc.gov.au/recruitability

Aboriginal and Torres Strait Islander people are strongly encouraged to apply.

How to apply

As part of your application, you will be required to submit a two page response outlining your suitability for this position having regards to the selection criteria and duties of the position which are described in the position description (maximum word limit 1000). Please ensure this document is attached before submitting your application.

To apply, please complete the application form on the Court’s careers portal. If you have any issues with applying please email [email protected]

Contact Officer

For more information, please contact Coralie Talbot: [email protected].