Looking for an experienced and proactive Executive Assistant to act as a key support for FRV's Corporate Service Directorate.

About the Role

The Executive Assistant is a permanent role and will provide high level secretarial and administrative support to the Executive Director Corporate Services and coordinate the daily operations of the Office of the Executive Director, Corporate Services department.

The Executive Assistant will also involve managing all incoming and outgoing correspondence, diary management, preparing and assisting with executive papers and reports, record and file management and preparing agendas for meetings.

The successful incumbent will act as a point of contact for the Office of the Executive Director, Corporate Services and establish professional relationships with various stakeholders to provide appropriate and timely advice or information as required.

About you

To be successful in this position, you will have:

Relevant Business Administration qualification or equivalent.

Extensive experience as an Executive Assistant and/or Personal Assistant.

Demonstrated intermediate to high level of competence in Microsoft Office that includes Outlook, Excel and Power Point.

Serving the Community, valuing teamwork, having integrity, showing respect and being accountable are core values at Fire Rescue Victoria (FRV). We are looking for candidates who are committed to upholding our organisational values and behaviours as they guide our work and shape our culture.

About Us

FRV is a modern fire and rescue service that meets the needs of twenty-first century Victoria. FRV comprises of 4500 dedicated employees who serve and protect communities throughout Melbourne and Victoria’s major regional centres.

We value and respect workplace diversity and seek to build a workforce that is representative of the community we serve. We welcome applications from people of all ages, genders, cultural and linguistic backgrounds, religious beliefs, Aboriginal and Torres Strait Islander peoples, people with a disability and people who are diverse in gender and sexuality.

If you require any adjustments to be able to fully participate in the recruitment and selection process, we encourage you to contact [email protected]

What’s on Offer

Working with us provides:

Access to a Rostered Day Off;

Uniquely rewarding work in the service of the Victorian community;

Support for education, career and professional development;

An unrivalled suite of physical and mental health and wellbeing support services;

Corporate Clothing Allowance (conditions apply)

Free gym access;

Close to Public Transportation.

We strive to create a high-quality working life for our community of valued employees.

How to Apply

Please apply via Seek by submitting a tailored cover letter and resume addressing the qualifications and work experience criteria listed.

Applications will be reviewed when received and suitable candidates will be contacted for interview at that time. You are encouraged to apply early to ensure you don’t miss this opportunity.

If you require any assistance or adjustments to fully participate in the recruitment and selection process, please contact Recruitment Business Partner Jamith Leong at [email protected]

Important Information

FRV’s standard practice is to appoint at the advertised salary level.

Applicants must be an Australian Citizen or Permanent Resident to apply for this position.

FRV is committed to providing and maintaining a working environment which is safe and without risk to the health of its employees consistent with its obligations under the Occupational Health and Safety Act 2004 (Vic). Therefore, there is a requirement that all FRV employees be fully vaccinated (boosted) against COVID-19 in order to work for FRV outside of their place of residence.

Prior to commencement of employment with FRV you will need to provide evidence that you are fully vaccinated (boosted) against COVID-19 or unable to be vaccinated against COVID-19.

Acceptable evidence includes:

1. COVID-19 digital certificate or ATAGI exemption certificate (available via your myGov account).

2. Your immunisation history statement (available via your myGov account).

Other documentation outside the above will not be accepted as evidence of having received your COVID-19 vaccination doses.