About the Role:
We are seeking a detail-oriented and reliable Administrative Assistant to support our WHS and Compliance manager. This role is vital to the smooth functioning of administrative processes within a fast-paced, safety-critical industry. The successful candidate will assist in coordinating schedules, maintaining compliance records, and handling general office duties.

Key Responsibilities:

Provide administrative support to rail operations, maintenance, and compliance teams

Coordinate training schedules, and site access documentation

Maintain accurate records of safety certifications, permits, and incident reports

Prepare reports, spreadsheets, and correspondence for internal and regulatory use

Assist with procurement processes

Ensure adherence to safety and confidentiality standards

Qualifications:

Prior experience in administrative support, preferably within transport, infrastructure, or rail sectors

Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and data entry systems

Strong organisational skills with attention to detail and time management

Understanding of rail safety documentation or willingness to learn

Excellent communication and interpersonal skills

Ability to work both independently and as part of a team

Desirable:

Familiarity with rail industry software systems or compliance frameworks (e.g., Rail Industry Worker [RIW] system)

Knowledge of WHS or ISO standards relevant to rail operations

Available for immediate start.

How to Apply:
Please send your resume and a brief cover letter highlighting your relevant experience to [email protected]