Part-Time Administrator (20–25 hrs/week, Flexible)

South West Sydney | Residential Builder | Gregory Hills / Smeaton Grange

Take ownership of a vital admin role within a growing residential building company. Flexible, school-friendly hours and a collaborative team environment.

About Us

We are a dedicated residential building company located in South West Sydney, committed to delivering high-quality, custom homes. Our passionate team values craftsmanship, open communication, and a supportive workplace culture. As we continue to grow, we’re looking for a reliable and driven administrator who’s ready to grow with us.

The Opportunity

We’re seeking a Part-Time Administrator / Contracts Admin to manage backend operations—particularly around contracts, pre-construction, and purchasing.

This flexible part-time role is 20–25 hours per week, ideally within school hours (Mon–Fri) and based in Gregory Hills / Smeaton Grange.

This is a flexible part-time role (20–25 hours/week), ideally within school hours Monday to Friday, based in South West Sydney.

Key Responsibilities

Contracts Administration: Prepare and manage building contracts, variations, and compliance documentation.

Pre-Construction Coordination: Track and lodge required approvals, documents, and site start requirements.

Purchase Orders: Issue POs, track confirmations, and manage subcontractor/supplier responses.

Insurance & Compliance: Maintain up-to-date subcontractor insurances and credentials.

Quoting Support: Request quotes and pricing from trades and suppliers.

Communication & Scheduling: Manage email follow-ups, diaries, and scheduling.

Admin Systems: Update records in our in-house systems and cloud-based platforms.

General Office Support: Data entry, file management, and ad hoc admin tasks as needed.

About You

Prior experience in contracts administration or pre-construction support is essential.

Background in residential construction or building industry admin is highly preferred.

Highly organised, proactive, and capable of working independently.

Strong communication skills—both written and verbal.

Confident with Microsoft Office, Google Workspace, and internal project systems.

Able to juggle multiple tasks while maintaining accuracy and deadlines.

What We Offer

Flexible hours – ideal for school pick-up/drop-off.

Engaging, hands-on work in a varied and autonomous role.

Friendly, supportive team in a collaborative environment.

Room to grow and evolve with the business.

Convenient South West Sydney location – (Gregory Hills / Smeaton Grange)

Apply Now

If you’re a detail-oriented, self-motivated administrator with construction experience and a can-do attitude, we’d love to hear from you.

Please send your resume and a brief cover letter outlining your relevant experience.