• Permanent, part-time opportunity (four days per week, open to negotiation)
• Flexible, hybrid role in heart of Ngunnawal/Ngambri/Canberra city - modern office environment with parking included

About us

The Australian Medical Council (AMC’s) purpose is to ensure that the standards of education, training and assessment of the medical profession promote and protect the health of the Australian community.

Our commitment to diversity and inclusion in the workplace

The AMC aims for a diverse workforce, so that we reflect the Australian community we serve. We believe that diversity improves ideas and results in better outcomes. Our employment policies reflect our commitment to diversity and inclusion. The AMC works closely with Aboriginal and/or Torres Strait Islander and Māori stakeholders and is committed to ensuring a working environment that is inclusive and culturally safe at all times. All staff are required to participate in ongoing cultural safety training.

About the opportunity

This position sits within the AMC's Corporate Services Section and provides critical support and advice across travel claims and reimbursements, travel reconciliation, and administrative/reception areas of work. Key duties include, but are not limited to:

• Review, collate and summarise travel claims by external stakeholders, including flight reimbursements, for eligibility and compliance with organisational policies.
• Assist in the review and verification of travel claims and allowances submitted by staff for accuracy, eligibility and compliance with organisational policies.
• Communicate with travellers to resolve discrepancies or obtain missing documentation.
• Review each hotel invoice to identify duplicate charges that may require reimbursement from the traveller.
• Collaborate with the AMC Travel and Finance teams to obtain information and resolve issues, where required.
• Utilise the system to prepare the travel expense reconciliations, ensuring proper allocation of costs to accounts or projects.
• Assist with monthly reporting of travel expenditure.
• Provide backup support for reception duties, including directing enquiries from external stakeholders received via the phone or email to the relevant business areas.
• Support other team members during peak periods, staff leave, or as required.

The full position description is available at: https://www.amc.org.au/careers/.

About you

You are committed to demonstrating and upholding the AMC's values, and have a continuous learning, development and quality work practice mindset/approach. You possess the following experience/skillset:

• Demonstrated experience in administrative or financial support roles, ideally involving travel or expense processing.
• Strong attention to detail with a high degree of accuracy in documentation.
• Excellent communication and interpersonal skills, with a customer-focused approach.
• Competence in Microsoft Office applications, particularly Excel.
• Ability to work both independently and collaboratively, managing multiple tasks and deadlines.
• Adaptability and willingness to provide support across a variety of administrative functions.

What’s in it for you?

• Contribute to the quality of medical education and healthcare in Australia.
• Work in a dynamic environment, with high-performing teams.
• Generous leave policies that recognise our staff diversity (includes AMC Wellbeing Day per year, so you can focus on your mental, physical, emotional, and/or social health).
• Access to training and professional development opportunities (including LinkedIn Learning).
• Flexitime, annual salary reviews, WPI increases and salary sacrificing options.

How to apply

• If you are interested in applying, please submit your resume and a cover letter outlining your interest, and suitability for the role.
• Applications close at 5:00pm (AEST) Tuesday 20 May 2025.
• For further information on the role, contact [email protected].