Office Co-Ordinator / Manager – Full Time
Location: Kardinia Property, Victoria

About the Role
Kardinia Property is seeking a dedicated and highly organized Office Co-Ordinator/Manager to join our team full-time. This is a pivotal position responsible for providing exceptional customer service and administrative support, with a key focus on managing the sales administration process. You will also play a broader role across various business functions (outlined below), contributing to the overall efficiency and professionalism of our office.

This newly created position offers flexibility depending on the successful applicant’s experience, skills, and training needs. If you don’t meet every requirement but bring a strong majority—and a desire to grow and learn—we strongly encourage you to apply.

Key Responsibilities

Administration: End-to-end support of the property sales process, with a focus on accuracy and efficiency

Marketing: Collaborating with the team to plan, create, and coordinate marketing materials

Accounting: Daily/monthly receipting and reconciliation of accounts

Office Management: General duties to support day-to-day operations

Database Management: Oversight and maintenance of our internal systems

Executive Support: Direct support to the Director of Sales

Additional Areas of Expertise (Desirable but Not Essential)

Payroll processing, including superannuation and tax obligations

Training and onboarding of new staff

General bookkeeping

Oversight of business compliance and regulatory requirements

About You
You bring at least 3 years of experience in a high-level administrative role and ideally have some exposure to the property sector. You're highly organized, thrive in a fast-paced environment, and have a strong eye for detail. You're a natural communicator and team player who enjoys variety in your workday.

Key Attributes and Experience:

Proven experience in a similar administration or office management role (property industry experience preferred)

Excellent organizational and time management skills, with the ability to juggle competing priorities

Strong interpersonal and communication skills for liaising with clients, suppliers, and internal stakeholders

Proficiency in Microsoft Office and the ability to quickly learn new systems

High attention to detail and a commitment to accuracy

A collaborative attitude and willingness to support all areas of the business

About Us
Kardinia Property is a local, family-run real estate business that puts people first. We pride ourselves on a team culture built on support, genuine communication, and continual learning. You will find the staff to be welcoming and like many small businesses we are very supportive of each other, wearing various hats and coming together to contribute to a strong, happy and effective team.

What We Offer

Competitive salary package ($80,000 – $100,000 including super, depending on experience)

Flexible working arrangements to support work-life balance

Opportunities for growth and career development

Comprehensive training through SMARTRE Training (national program)

Attendance at an annual industry conference

A friendly, collaborative team culture

Requirements

Minimum 3 years in a senior administration role

Certificate IV in Real Estate (VIC) is preferred but not essential

Valid Victorian Driver’s Licence

How to Apply
For a confidential discussion about the role, to request the full position description, or to apply, please contact:
Sara Wilson via [email protected]
Please include the subject line: ADMINISTRATION

Applications must include:

A one-page cover letter introducing yourself

An up-to-date resume

Please send both documents as separate PDF files.