Company description:

Grampians Health exists to serve our communities across the Grampians region, providing complete care as close as possible to people's homes.

Job description:

Permanent Part Full Time | 40 Hours per week with Monthly ADO

HS2

About the Role

Health Information Services is looking for a dynamic and innovative individual to join our team!

We're seeking candidates with exceptional communication, interpersonal, and presentation skills, as well as a knack for delivering impactful training. Strong attention to detail and data analysis expertise are a must. The ideal applicant will bring initiative, thrive in a collaborative team environment, and excel in managing time and computer systems. If you're ready to work under pressure and meet deadlines, this is the perfect opportunity for you!

Key Responsibilities

• Maintain a comprehensive quality program for clinical record scanning, including data collection, analysis, reporting, and quality checks.
• Manage a standardized training program for scanning staff, identifying training needs based on audit results.
• Support the destruction of source documents by adhering to PROV Capture Recordkeeping Standards and maintaining procedure manuals.
• Oversee processing of scanned documents, including boxing, indexing, storage, and archiving, ensuring compliance with scanning quality and documentation procedures.
• Assist with error correction in the Digital Medical Record (DMR) system and support the transition to Electronic Medical Records (EMR).
• Participate in HIS team meetings and provide backup support for the HIM Assistant when necessary, as well as other duties as assigned by the Director or Operations Manager.

Skills & Experience

• Demonstrated excellent communication, interpersonal, and presentation skills, with the ability to build and maintain effective relationships.
• Proficiency in delivering training and providing constructive feedback to staff.
• Strong analytical and problem-solving skills, with the ability to identify issues and trends.
• Proficient in process review and design, utilizing critical thinking to improve workflows.
• Advanced computer literacy, with accurate skills in Microsoft Word and Excel, and the ability to input information into the Electronic Digital Record system.
• Strong time management and organizational skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment. Previous administrative experience is essential, with hospital experience preferred.

To see a full copy of the Position Description please click here.

Interested?

Click APPLY or if you wish to discuss the role prior to applying, contact Therese O'Shea, HIS Operations Manager on 03 53206873 for a confidential discussion.

If you are currently employed at Grampians Health, please ensure you sign in through the 'Employee Login' via the external Careers Page or access the Careers Page via the Intranet before applying

We're actively seeking candidates for this role and will review applications as they are submitted. Applications will close when the position is filled.

We are looking for a trailblazer, who is interested in continual process review and refinement.

About Grampians Health
Grampians Health provides healthcare to a large region at our campuses based in Ballarat, Dimboola, Edenhope, Horsham and Stawell. Our mission is to deliver sustainable healthcare tailored to evolving community and workforce needs. We strive to enhance services and careers, providing quality healthcare to rural and regional communities. Joining Grampians Health means being part of a diverse team, with a variety of career opportunities in acute, maternity, mental health, allied health, aged care and support services.

Culture & Benefits

• Flexible work arrangements and purchase leave opportunities
• Salary packaging for living expenses such as rent/mortgage plus meals, entertainment & holidays
• Access to Staff Fitness program
• Staff rewards and recognition programs

Ballarat Region
Ballarat is the largest centre in Western Victoria and the state's fastest growing inland city. Dubbed Australia's most liveable city in 2020, Ballarat is home to first class education, fine dining and boutique shopping. Uniquely located within easy access to Melbourne, Geelong, Bendigo and the Western district, Ballarat is blessed with some of Australia's most significant heritage buildings and natural landscapes. To learn more about Ballarat click here - Visit Ballarat

Diversity and Inclusion
All appointments are subject to a satisfactory police records check, immunisation clearance and Working with Children check and/or NDIS Worker Screening Check.

All employees must be willing and able to wear Personal Protective Equipment (PPE) when required, which at a minimum is a surgical mask. Additional PPE requirements are role-dependent.

Grampians Health is a child safe organisation, committed to the safety and wellbeing of all children and young people. Grampians Health is committed to providing a diverse and inclusive workforce.

We encourage applications from Aboriginal and Torres Strait Islander people, people with disability, people from culturally and linguistically diverse backgrounds, mature age workers and lesbian, gay, bisexual, transgender, queer (or questioning), intersex and asexual LGBTQIA+.