• Provide high level executive support to two IBAC executives
• Melbourne CBD with hybrid / flexible working arrangements
• Full-time, fixed term role to 31 December 2025, VPS4 $97,955 - $111,142 + super

Applications close 11:59pm, Friday 16 May 2025.

Our organisation

IBAC's work is vitally important to Victorians - we prevent and expose public sector corruption and police misconduct.

Our vision is a public sector and police that acts with integrity for all Victorians.

Our team

People who work for IBAC are expected to have a sound understanding of and ability to demonstrate the IBAC values when dealing with Government agencies, the community and colleagues.

IBAC's values are incorporated in professional skills and behaviours for the position.

We Lead by example, Act Impartially, Work Together, Behave with Respect, Strive for Excellence.

Your new role

We have an opportunity for an individual to join our Executive Team as Executive Assistant to support two executives. This is a fixed term, parental leave backfill opportunity until 31 December 2025.

The successful candidate will be responsible for providing high level executive support and coordination within a complex and confidential environment and contributing to projects, reports and initiatives as required.

Duties and responsibilities include:

• Planning, organising and coordinating the reporting executives' activities and responsibilities to ensure business objectives are achieved efficiently, to a high standard and within required timeframes.
• High level and confidential support to the reporting executive(s), including calendar and email management and coordinating travel arrangements (in accordance with IBAC policy) as well as various administrative support tasks as the need arises.
• Participation in external stakeholder forums including attendance at meetings if required.
• Undertaking liaison with external stakeholders including central government agencies and other State and Federal agencies.
• Assisting in the preparation of special reports, presentations, briefs and speeches as well as ad hoc reports and correspondence.
• Assisting with the implementation and management of the internal governance framework and other forums as required, including the provision of secretariat support.

Please note: the successful candidate will be required to work non-standard hours with variable starting and finishing times on occasion. They will also need to rotate across the Executive Support team to assist other executive areas as required.

Additional duties are set out in the position description. To view this, please visit the IBAC Careers webpage and click on the appropriate vacancy.

Our requirements / Your skill set:

We are looking for candidates with the below experience and capabilities:

• Strong understanding and experience of the requirements of senior executives
• Ability to prioritise effectively and oversee multiple tasks simultaneously
• Ability to communicate confidently with senior government and ministerial staff
• Knowledge of Public Service administration, policies and procedures
• Experience in report writing and proven verbal communication and interpersonal skills.
• Relevant tertiary qualifications (advantageous)

Due to a conflict-of-interest IBAC is unable to accept applications for secondment from Victoria Police employees.

Due to the requirement to attain a Negative Vetting 1 security clearance candidates must be an Australian citizen at the time of application.

Apply now

All applications should include:

• a resume (no longer than 5 typed pages)
• a cover letteraddressing how your skills and experience will be relevant to the role
• responses to the administrative screening questions within the application process

For further information regarding the role, please contact the People, Culture & Capability team.

We are committed to bringing together people with differing perspectives, lived experiences and skills to make choices that reflect our integrity and community, and to creating an inclusive work environment for all.

Visit: www.ibac.vic.gov.au for more information.