• Faculty of Humanities, Arts and Social Sciences
• Full-time (100%), permanent position
• Base salary will be in the range $91,658.60 - $98,330.37 + 17% Superannuation (HEW Level 6)
• This position is open to Aboriginal and Torres Strait Islander candidates only
• Based at our St Lucia Campus
  

Acknowledgement of Country

The University of Queensland (UQ) acknowledges the Traditional Owners and their custodianship of the lands on which UQ operates. We pay our respects to their Ancestors and their descendants, who continue cultural and spiritual connections to Country. We recognise their valuable contributions to Australian and global society.

About This Opportunity

We are seeking a motivated, organised and highly experienced Senior Executive Assistant to provide an exceptional level of executive assistance and administrative support to the Associate Dean (Indigenous Engagement) and Associate Dean (Research). Candidates require superior interpersonal, communication and senior stakeholder engagement skills as well as the ability to prioritise their own workload and work independently to meet deadlines. This role will work closely with these key stakeholders to drive the Faculty's strategic direction.

For further information, please click here to view the information booklet.

Key responsibilities will include:

• Managing executive diaries, scheduling meetings, and coordinating travel.
• Overseeing administration systems to prioritise daily business flow.
• Coordinating key projects, events and workshops.
• Conducting background research, data analysis, and drafting confidential correspondence.
• Managing financial processes, including reimbursements, budget preparation, and account reconciliation.
• Providing exceptional stakeholder engagement by liaising with staff, students, and external partners.
• Ensuring compliance with University policies and procedures.

About UQ

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community.

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

• Up to 26 weeks paid parental leave or 14 weeks paid primary caregiver leave
• 17% superannuation contributions
• 17.5% annual leave loading
• Access to flexible working arrangements including hybrid working options, flexible start/finish times, and a condensed fortnight
• Health and wellness discounts - fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
• UQ Study for Staff
• On campus childcare options
• Affordable parking (from just $6.15 a day)
• Salary packaging options

As part of our team, you'll have access to cultural leave, allowing you to maintain and celebrate your cultural responsibilities. You'll also have the opportunity to connect with vibrant staff networks, including the Aboriginal and Torres Strait Islander Staff Network, fostering a strong sense of community and belonging. Be part of an organisation that respects and champions Indigenous voices, your journey starts here!

Our Commitment

UQ is committed to Aboriginal and Torres Strait Islander peoples' learning, discovery and engagement. The University's Strategic Plan outlines strategies aimed at increasing opportunities for Aboriginal and Torres Strait Islander peoples, which are supported through the development of a Reconciliation Action Plan and Aboriginal and Torres Strait Islander Employment Strategy. Here in Australia, we especially want to play a leading role in reconciliation as advocates with and for Aboriginal and Torres Strait Islander peoples and communities.

At a national level, in partnership with Aboriginal and Torres Strait Islander communities, we will embed reconciliation across the University's operations to achieve and implement a 'Stretch' Reconciliation Action Plan (RAP) by 2027.

The Faculty of Humanities, Arts and Social Sciences (HASS) is committed to partnering with Aboriginal and Torres Strait Islander peoples and communities.

The Faculty of Humanities, Arts and Social Sciences is committed to Indigenising its work across all its areas. In our administrative functions, this means we are embedding Indigenous perspectives, knowledge systems, and ways of working. We actively support the University's Reconciliation Action Plan and are committed to creating culturally safe, inclusive, and responsive environments for Aboriginal and Torres Strait Islander peoples.

This role plays an important part in supporting that commitment through supporting the Faculty and Executive through inclusive engagement, culturally respectful administration, and a willingness to engage, learn and grow in understanding of Indigenous matters.

About You

• Extensive experience and specialist expertise or broad knowledge in administration, business or executive support; or a degree with subsequent relevant experience; or an equivalent combination of relevant experience and/or education/training.
• Excellent interpersonal and verbal/written communication skills, including the ability to communicate effectively with people from diverse backgrounds and of varying social status.
• Level of sensitivity when dealing with confidential matters.
• Excellent stakeholder engagement, such as the ability to effectively handle, escalate and follow up with stakeholders.
• Sound problem solving skills and judgment in resolving or redirecting issues.
• Broad understanding of administration procedures, organisational structures and functions of the University of Queensland.

Desirable

• Demonstrated experience in a senior Executive Assistant role in a large and/or complex organisational context.
• Knowledge and experience of issues and structures of Indigenous focused education and research in a Higher Education context.
• Knowledge and experience of issues and structures of research in a Higher Education context

Additional Criteria

The University of Queensland considers that the filling of this position constitutes an equal opportunity measure under s105 of the Anti-Discrimination Act 1991(Qld) and under section 8(1) of the Racial Discrimination Act 1975 (Cth). The position is therefore only open to Australian Aboriginal and/or Torres Strait Islander people.

The successful candidate will be required to provide evidence to confirm that they are an Aboriginal and/or Torres Strait Islander person.

The successful candidate may be required to complete a number of pre-employment checks, including: right to work in Australia.

You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.

Questions?

For more information about this opportunity, please contact Brooke Hunt via [email protected]. For application inquiries, please reach out to the Talent Acquisition team at [email protected], stating the job reference number (below) in the subject line.

Want to Apply?

All applicants must upload the following documents in order for your application to be considered:

• Resume
• Cover Letter (maximum two pages) responding to the selection criteria and the following questions:
• "This role involves providing high-level executive support to the Associate Dean of Indigenous Engagement and Associate Dean Research. What do you believe makes a great Executive Assistant, and how have you demonstrated those qualities in your previous roles? and
• How have you contributed to or utilised approaches which contributed to an inclusive and culturally responsive workplace?"

Other Information

UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don't meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.

We know one of our strengths as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent. Reach out to [email protected] for accessibility support or adjustments.

Your cultural identity will be respected, valued, and embraced in this role.

Applications close Monday, 5th May 2025 at 11.00pm AEST (R-48682). Interviews are scheduled for Monday, 12th May 2025.