Flexible working arrangements

Salary Negotiable

Highly supportive leadership team & professional environment.

Part Time (4 or 5 days/ 26-30 hours/week) Negotiable

Hybrid (2-3 days work from home; 2 days work in the office (Collingwood)

We’re on the lookout for an experienced Scheduling Coordinator to join our fast-paced, high-performance operations team. If you have a sharp eye for detail, thrive in an organised environment, and enjoy solving scheduling puzzles, this could be your next career move.

⭐ About the Role
As the Scheduling Coordinator, you will:
· Review and approve trade schedules for our team of electricians and gas plumbers, prepared by a team of scheduling assistants
· Use ServiceM8 software for navigating technician schedules and reporting data
· Conduct daily and weekly schedule reviews and make timely adjustments
· Handle urgent scheduling requests with a calm, solutions-focused approach
· Coordinate with internal departments, rental providers, and trades
· Cross-check technician timesheets with geo-tracking and Servicem8 data
· Participate in weekly planning and end-of-month audits
· Handle incoming calls from clients
· Provide backup support for recurring bookings if required

✅ What You’ll Bring

Previous experience in scheduling, workforce coordination or admin support

Exceptional organisational and time management skills

Excellent communication and interpersonal skills

Good geographical knowledge of Melbourne and greater metro areas

Ability to manage priorities in a fast-paced environment

Experience in the real-estate industry (welcomed)

Experience with trade service industry (smoke alarms, electrical, gas plumbing, safety compliance) (welcomed)

Experience with ServiceM8 or similar scheduling software (welcomed)

Strong attention to detail and ability to problem-solve under pressure

⭐ Why Join Us?

Be part of a collaborative and supportive team

Opportunity to make a real impact in service delivery and operations

Room for growth and professional development

Stable role with structured systems and clear responsibilities

This is a great opportunity to be part of a team, that is committed to outstanding customer service within real estate, and creating a team culture that is second to none.