Flexible working arrangements

Salary Negotiable

Highly supportive leadership team & professional environment.

Part Time (4 days/week; 26-30 hours/week)

Hybrid (2 days work from home; 2 days work from Collingwood office)

We’re on the lookout for an experienced Scheduling Coordinator to join our fast-paced, high-performance operations team. If you have a sharp eye for detail, thrive in an organised environment, and enjoy solving scheduling puzzles, this could be your next career move.

🔧 About the Role

As the Scheduling Coordinator, you will:

Review and approve trade schedules prepared by a team of scheduling assistants

Use ServiceM8 to optimise technician workloads and routing

Conduct daily and weekly schedule reviews and make timely adjustments

Handle urgent scheduling requests with a calm, solutions-focused approach

Coordinate with internal departments, rental providers, and trades

Cross-check technician timesheets with geo-tracking data

Participate in weekly planning and end-of-month audits

Handle incoming calls from clients

Provide backup support for recurring bookings if required

✅ What You’ll Bring

Previous experience in scheduling, workforce coordination or admin support

Exceptional organisational and time management skills

Excellent communication and interpersonal skills

Ability to manage priorities in a fast-paced environment

Experience in the real-estate industry (nice-to-have)

Experience with ServiceM8 or similar scheduling software (nice-to-have)

Strong attention to detail and ability to problem-solve under pressure

⭐ Why Join Us?

Be part of a collaborative and supportive team

Opportunity to make a real impact in service delivery and operations

Room for growth and professional development

Stable role with structured systems and clear responsibilities

This is a great opportunity to be part of a team, that is committed to outstanding customer service within real estate, and creating a team culture that is second to none.