Looking for a pro-active Facilities Coordinator to ensure the smooth operations of the office facility and upholding a safe, functional environment.

• Permanent Opportunity
• CBD-location. On-site role.
• $85-88k + super

The Role:
As a Facilities Coordinator, you will oversee daily office operations and contribute to the management and maintenance of the office space. You will work closely with multiple teams, from building management to external vendors, and ensure all services are delivered efficiently. Your attention to detail and excellent organisational skills will be key to supporting the ongoing success of our office operations.

• Manage day-to-day office operations and building maintenance in collaboration with the Office Manager and Building Management.
• Assist with office relocations, including coordinating IT, Facilities, and external vendors.
• Oversee office repairs and maintenance, conducting ergonomic assessments and managing equipment needs.
• Monitor stock of office supplies, including First Aid kits and branded merchandise.
• Handle visitor check-in procedures, including issuing security passes and coordinating desk allocations.
• Support fit-out projects, coordinating with contractors, designers, and internal stakeholders.
• Manage security card programming, building access, and monitoring of security systems.
• Coordinate the management of office storage spaces and keys for various areas.
• Liaise with vendors to ensure timely and accurate service delivery, and assist in managing service agreements.
• Ensure compliance with Workplace Health and Safety regulations, including fire safety training and maintaining a safe work environment.
• Review invoices for payment and ensure all necessary documentation is in order.
• Coordinate housekeeping requests to ensure office cleanliness and safety standards are met.

About you:

• Previous experience in facilities management, ideally in a corporate environment (preferred but not essential).
• Strong communication and organisational skills with attention to detail.
• Knowledge of Workplace Health and Safety (WHS) regulations and facilities management best practices (preferred but not essential).
• Familiarity with Microsoft Office 365 (Intermediate level).
• Basic understanding of building security systems, CCTV, and office technology (helpful but not required).
• Ability to manage vendor relationships and service agreements (preferred but not essential).

Our client is looking to hire ASAP, so please don't hesitate to apply via the link.

Shana Perry - [email protected]