• Faculty of EAIT - School of Architecture, Design and Planning and School of Civil Engineering
• 2x full-time (100%), permanent positions
• Base salary will be in the range $80,523.29 - $89,505.38 + 17% Superannuation (HEW Level 5)
• Based at our St Lucia Campus - Brisbane

About This Opportunity

We are seeking highly organised and proactive individuals to provide administrative and executive support to the Head of School. We are offering 1 position at the School of Architecture, Design and Planning and 1 position at the School of Civil Engineering.

This is an excellent opportunity for someone with strong communication and problem-solving skills who thrives in a dynamic, team environment. You will play a key part in ensuring the smooth operation of the Head of School's office.

Key responsibilities will include:

• Ensure the smooth running of the Executive's day-to-day work schedule, including managing the electronic diary; coordinating incoming correspondence/enquiries; scheduling meetings/activities and engagements and coordinating communications.
• Coordinate travel arrangements and itineraries for the Head of School.
• Coordinate and provide administrative and/or secretarial support to relevant boards and committees.
• Proactively plan, coordinate and support relevant school events, and their logistical details.
• Ensure the Head of School is briefed on relevant issues and background information in preparation for meetings.
• Oversee the flow of information and administrative processes between the Head of School's office and relevant areas.
• Support visitor and unpaid appointments and coordinate the application process.
• Liaise with staff, students, external stakeholders and community members, handling a wide range of inquiries and initiating follow-up actions as required.
• Manage financial operations such as reimbursements, expense claims, and delegations on behalf of the Head of School.
• Any other duties commensurate with the position as reasonably directed by the Head of School or School Manager.

About UQ

As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community.

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

• Up to 26 weeks paid parental leave or 14 weeks paid primary caregiver leave
• 17% superannuation contributions
• 17.5% annual leave loading
• Access to flexible working arrangements including flexible start/finish times, purchased leave, and a condensed fortnight
• Health and wellness discounts - fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
• UQ Study for Staff
• On campus childcare options
• Affordable parking (from just $6.15 a day)
• Salary packaging options

About You

• Completion of a relevant degree and/or substantial administrative and secretarial, executive or personal assistant experience at a large organisation; or an equivalent combination of relevant experience and/or education/training. Excellent interpersonal skills, including the ability to communicate effectively and respectfully with diverse groups within, and external, to the School and University.
• High level of organisational skills, including the ability to prioritise competing work demands and meet deadlines, whilst maintaining accuracy and attention to detail.
• Ability to work independently and use initiative demonstrating problem solving strategies.
• Excellent written communication skills with experience in preparing documents with a high level of accuracy.

The successful candidate may be required to complete a number of pre-employment checks, including: right to work in Australia, criminal check, education check, etc.

You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.

Questions?

For more information about this opportunity, please contact Mrs Olivia Dwyer, School of Architecture, Design and Planning via [email protected] or Mr Mark Reedman, School of Civil Engineering via [email protected]. For application inquiries, please reach out to the Talent Acquisition team at [email protected], stating the job reference number (below) in the subject line.

Want to Apply?

All applicants must upload the following documents in order for your application to be considered:

• Cover letter summarising how your background aligns to the 'About You' section
• Resume

Other Information

UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who do not meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.

We know one of our strengths as an institution lies in our diverse colleagues. We are dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We are committed to attracting, retaining, and promoting diverse talent. Reach out to [email protected] for accessibility support or adjustments.

Applications close on Sunday, 18 May 2025 at 11.00pm AEST (R-50894).